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This document provides the minutes of a regular meeting of the Houston City Council held on March 25-26, 2008. It includes details of the sessions presided over by Mayor Bill White, the attendance
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How to fill out regular meeting minutes
How to fill out Regular Meeting Minutes
01
Start with the date, time, and location of the meeting.
02
List the names of attendees and note any absentees.
03
Record the agenda items and follow the order of discussions.
04
Summarize key discussions, decisions made, and action items assigned.
05
Note any deadlines or follow-up dates for action items.
06
Include a section for any other business discussed.
07
End with the time of adjournment.
08
Review the minutes for accuracy and clarity before distribution.
Who needs Regular Meeting Minutes?
01
Meeting organizers who need a record of the discussions.
02
Participants for reference on decisions and action items.
03
Stakeholders who were not present but need to stay informed.
04
Auditors or regulatory bodies requiring documentation of meetings.
05
Future meeting planners to reference past discussions.
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People Also Ask about
What is the protocol for taking minutes?
The minutes should follow the order of the agenda, with a basic, almost vague, summary sentence or two for each item, along with the name of the person who presented it. Votes taken should appear in their place of order in the agenda. Generally, don't include names.
What is the proper format for minutes of a meeting?
How to write meeting minutes Organization name. Meeting purpose. Start and end times. Date and location. List of attendees and absentees, if necessary. Space for important information like motions passed or deadlines given. Space for your signature and the meeting leader's signature.
What are the Robert's rules for meeting minutes?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What are the guidelines to write minutes of meeting?
What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.
What are the standard styles of minutes of a meeting?
There are three standard meeting minutes formats: action, discussion, and verbatim.
What are Robert's rules for meeting minutes?
Robert's Rules (Section 48:1-16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
What 8 things should the minutes of a meeting include?
8 Things You Should Always Include in Your Meeting Minutes Type of Meeting. Organization Name. Date and Time. Location. Attendee Names. Approval of Previous Meeting Minutes. Motions and Votes. Meeting Adjournment Time and Signature.
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What is Regular Meeting Minutes?
Regular Meeting Minutes are the official written record of the proceedings and discussions that occur during a meeting. They provide a summary of what was discussed, decisions made, and are used for documentation and accountability.
Who is required to file Regular Meeting Minutes?
Typically, the secretary of the organization or a designated individual is required to file Regular Meeting Minutes. It is essential for maintaining transparency and providing a record for members who were not present.
How to fill out Regular Meeting Minutes?
To fill out Regular Meeting Minutes, start by noting the date, time, and location of the meeting. List attendees and absentees. Document the agenda items discussed, summarizing key points, decisions made, and actions agreed upon. Conclude with the time the meeting adjourned.
What is the purpose of Regular Meeting Minutes?
The purpose of Regular Meeting Minutes is to provide a formal record of the discussions and decisions made during the meeting. They serve as an official document for future reference and help ensure accountability and transparency within the organization.
What information must be reported on Regular Meeting Minutes?
Regular Meeting Minutes must report the date, time, and location of the meeting, a list of attendees, agenda items discussed, a summary of discussions, decisions made, action items and responsible parties, and the time of adjournment.
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