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This document serves as form to authorize the retention and disposition of records in accordance with Wisconsin state statutes, ensuring proper management of public records.

How to fill out records retentiondisposition authorization

How to fill out RECORDS RETENTION/DISPOSITION AUTHORIZATION

1. Start by obtaining the RECORDS RETENTION/DISPOSITION AUTHORIZATION form from the relevant department or online portal.
2. Fill in the date at the top of the form.
3. Identify the specific records or types of records that are being addressed in the authorization.
4. Refer to your organization’s records retention schedule to determine the appropriate retention period for each record type listed.
5. Indicate the proposed method of disposition (e.g., destruction, transfer, archival) for each record.
6. Obtain the necessary approvals from the respective department heads or record custodians, as required.
7. Make sure to provide a reason for the disposition if required by your organization’s policy.
8. Sign and date the form once all sections are completed and approvals are obtained.
9. Submit the completed form to the records management department or the designated official for processing.

Who needs RECORDS RETENTION/DISPOSITION AUTHORIZATION?

1. All departments within the organization that create, manage, or store records.
2. Employees involved in the records management process.
3. Legal and compliance teams needing to ensure adherence to laws and regulations regarding records retention.
4. Any personnel responsible for making decisions about the disposal of records.

People Also Ask about

What is the proper disposition for a permanent record?

If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.

What does disposition mean in information?

Disposition is the disposal of information that has come to the end of the information lifecycle. Most often, this means destruction, though it can also mean transfer to another organization in some cases – for example, to a corporate archive if it has historical value.

What information does the record disposition schedule provide?

A records disposition schedule provides the legal framework for organizing and managing Federal records. The schedules are approved by the Archivist of the United States and grant legal authority to the Department to implement the mandatory instructions.

Which are the appropriate dispositions for records?

0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.

What is the meaning of record disposition?

“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.

What is a record disposition?

Disposition means disposal of records no longer needed for day-to-day operations by a unit, through destruction, secure destruction, or transfer to the University Archives. Only the records of the primary office will be transferred to the Archives.

What is a retention and disposition?

A retention and disposition schedule is a plan of action that indicates the period of time you should retain your records. Records schedules allow you to dispose of records in a timely, systematic manner by setting retention and disposal guidelines based on administrative, legal, fiscal, or research needs.

What is a disposal record?

Data that is confidential or sensitive must be secured at all times, including the disposal process. Disposal - Refers to destruction of a record that has expired (see “Expired Record”). Disposal method - Includes confidential destruction, deletion, wastebasket, etc.

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What is RECORDS RETENTION/DISPOSITION AUTHORIZATION?

RECORDS RETENTION/DISPOSITION AUTHORIZATION is an official document that outlines the retention and disposal policies for records within an organization, determining how long records should be kept and when they can be disposed of.

Who is required to file RECORDS RETENTION/DISPOSITION AUTHORIZATION?

Typically, all departments and personnel within an organization that create, manage, or maintain records are required to file RECORDS RETENTION/DISPOSITION AUTHORIZATION to ensure compliance with retention policies.

How to fill out RECORDS RETENTION/DISPOSITION AUTHORIZATION?

To fill out a RECORDS RETENTION/DISPOSITION AUTHORIZATION, you need to provide details such as the type of records, their retention period, the reason for retention, and an approved disposal method after the retention period has expired.

What is the purpose of RECORDS RETENTION/DISPOSITION AUTHORIZATION?

The purpose of RECORDS RETENTION/DISPOSITION AUTHORIZATION is to establish legal compliance, protect sensitive information, and efficiently manage records by defining how long they should be retained and when they can be destroyed.

What information must be reported on RECORDS RETENTION/DISPOSITION AUTHORIZATION?

The information that must be reported includes the record title, description, retention period, justification for retention, disposal method, and any relevant legal or regulatory citations.