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This document serves as a comprehensive guide for the Ball State University Purchasing Card program, detailing its use, responsibilities, and procedures for cardholders to make small dollar transactions
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How to fill out purchasing card agreementapplication
How to fill out Purchasing Card Agreement/Application
01
Obtain the Purchasing Card Agreement/Application form from your organization's finance department or website.
02
Fill out the applicant's details, including name, department, job title, and contact information.
03
Specify the purpose of the card and any specific limits or restrictions if required.
04
Provide necessary financial information such as budget account numbers and intended usage.
05
Have the form reviewed and signed by the appropriate supervisor or manager.
06
Submit the completed form to the finance department for processing.
07
Keep a copy of the submitted form for your records.
Who needs Purchasing Card Agreement/Application?
01
Employees who need to make purchases for business-related expenses.
02
Managers or supervisors who are responsible for overseeing team expenditures.
03
Financial administrators who manage budget allocations and card usage.
04
Anyone requiring a company credit card for travel, office supplies, or other operational costs.
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What is Purchasing Card Agreement/Application?
The Purchasing Card Agreement/Application is a formal document that outlines the terms and conditions for issuing a purchasing card, which is used for making business-related purchases efficiently.
Who is required to file Purchasing Card Agreement/Application?
Individuals or departments within an organization that wish to obtain a purchasing card are required to file the Purchasing Card Agreement/Application.
How to fill out Purchasing Card Agreement/Application?
To fill out the Purchasing Card Agreement/Application, complete all required fields, including personal and departmental information, and ensure that all necessary authorizations and signatures are obtained.
What is the purpose of Purchasing Card Agreement/Application?
The purpose of the Purchasing Card Agreement/Application is to provide a structured framework for the use of purchasing cards, ensuring accountability and compliance with organizational purchasing policies.
What information must be reported on Purchasing Card Agreement/Application?
Information that must be reported includes the applicant's details, department, intended use of the card, authorization signatures, and any additional compliance requirements as stipulated by the organization.
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