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This document outlines the guidelines, responsibilities, and procedures associated with the use of the Ball State University Purchasing Card for small dollar transactions related to University business.
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How to fill out purchasing card agreementapplication
How to fill out Purchasing Card Agreement/Application
01
Obtain the Purchasing Card Agreement/Application form from your organization's finance department or intranet.
02
Read the instructions carefully to understand the requirements for submission.
03
Fill in your personal details, including your name, position, department, and contact information.
04
Provide the details of your supervisor or department head, as their approval may be required.
05
Specify the purpose of using the Purchasing Card and any anticipated monthly spending limits.
06
Read and acknowledge the terms and conditions associated with using the Purchasing Card.
07
Sign and date the application to confirm your agreement to the terms.
08
Submit the completed application to the designated authority for approval.
Who needs Purchasing Card Agreement/Application?
01
Employees who handle purchasing and require quick access to funds for business-related expenses.
02
Managers who need to facilitate departmental purchases efficiently.
03
Finance officers who oversee procurement processes and budget management.
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What is Purchasing Card Agreement/Application?
A Purchasing Card Agreement/Application is a formal document that outlines the terms and conditions under which a purchasing card can be used, including the responsibilities of the cardholder and the organization.
Who is required to file Purchasing Card Agreement/Application?
Employees who are authorized to use a purchasing card for business-related expenses are required to complete and file a Purchasing Card Agreement/Application.
How to fill out Purchasing Card Agreement/Application?
To fill out a Purchasing Card Agreement/Application, the applicant must provide their personal information, department details, intended use of the card, and any other required signatures or approvals as specified by the organization.
What is the purpose of Purchasing Card Agreement/Application?
The purpose of the Purchasing Card Agreement/Application is to establish clear guidelines and responsibilities for the use of purchasing cards, to ensure proper financial oversight, and to mitigate the risk of misuse.
What information must be reported on Purchasing Card Agreement/Application?
The information that must be reported on the Purchasing Card Agreement/Application includes the applicant's name, contact information, department, intended usage of the card, and any relevant authorizations or validations from supervisors.
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