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Instructions for completing the I-9 form for new employees who are out of state, including details about required documentation and verification procedures.

How to fill out i-9 procedures for out-of-area

How to fill out I-9 Procedures for Out-of-Area New Employees

1. Obtain the I-9 form from the U.S. Citizenship and Immigration Services website.
2. Fill out Section 1 of the I-9 form, providing your personal information such as name, address, and date of birth.
3. Indicate your employment authorization status by checking the appropriate box in Section 1.
4. Date and sign Section 1 to certify that the information provided is accurate.
5. For out-of-area new employees, coordinate with them to provide acceptable documents for Section 2 verification.
6. Complete Section 2 of the I-9 form, including information about the documents presented and the dates of verification.
7. Ensure the I-9 form is completed within three business days of the employee's first working day.
8. Keep the I-9 form secure, maintaining it for at least three years after the employee's start date or one year after termination, whichever is longer.

Who needs I-9 Procedures for Out-of-Area New Employees?

1. All employers who hire employees in the United States must comply with I-9 procedures, including those hiring out-of-area new employees.

People Also Ask about

How long does i9 verification take?

Once you have signed up for the E-Verify program, all new hires must be processed within three business days of hire.

Who does i9 verification?

Both employees and employers (or authorized representatives of the employer) must complete the form. On the form, an employee must attest to their employment authorization. The employee must also present their employer with acceptable documents as evidence of identity and employment authorization.

Can an i-9 processor require a new hire to complete the form i-9 before extending a job offer?

Employees may complete Section 1 before the first day of employment, but cannot complete the form before acceptance of an offer of employment. Employers in the United States, except Puerto Rico, must complete the English-language version of Form I-9.

For pdfFiller’s FAQs

What is I-9 Procedures for Out-of-Area New Employees?

I-9 Procedures for Out-of-Area New Employees are processes established to verify the identity and employment authorization of employees who are not physically present at the employer's location during the onboarding process.

Who is required to file I-9 Procedures for Out-of-Area New Employees?

Employers in the United States who hire new employees, including those who are working remotely from locations outside the employer's primary worksite, are required to file I-9 Procedures for these employees.

How to fill out I-9 Procedures for Out-of-Area New Employees?

To fill out the I-9 Procedures for Out-of-Area New Employees, employers should provide the I-9 form to the employee, who must complete section 1 and present proof of identity and employment authorization through acceptable documents to a designated representative or notary, who will then complete section 2.

What is the purpose of I-9 Procedures for Out-of-Area New Employees?

The purpose of I-9 Procedures for Out-of-Area New Employees is to ensure compliance with federal immigration laws by verifying each employee's identity and work eligibility, even if the employee is located remotely.

What information must be reported on I-9 Procedures for Out-of-Area New Employees?

The information that must be reported includes the employee's full name, address, date of birth, Social Security number, citizenship or immigration status, and the details of the documents used to establish identity and employment authorization.