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This document provides instructions and a form for requesting approval for sole source or sole brand purchases, ensuring compliance with the competitive procurement procedures of the State of California
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How to fill out sole sourcebrand approval
How to fill out SOLE SOURCE/BRAND APPROVAL
01
Understand the purpose of the SOLE SOURCE/BRAND APPROVAL form.
02
Gather all necessary documentation that supports your request including specifications and justifications.
03
Begin filling out the form with your company details at the top.
04
Provide a detailed description of the product or service you are requesting approval for.
05
Explain the reasons for choosing a sole source or specific brand, including any unique features or benefits.
06
Include any previous purchase history or relevant experience with the brand if applicable.
07
List alternative sources or brands investigated and provide reasons for not selecting them.
08
Sign and date the form at the required sections.
09
Submit the completed form along with all supporting documents to the appropriate authority.
Who needs SOLE SOURCE/BRAND APPROVAL?
01
Government agencies that require specific brands for compliance or compatibility.
02
Businesses seeking to procure unique products that have no equivalent alternatives.
03
Organizations that are replacing existing products that require consistent branding.
04
Contractors or vendors that must adhere to specific client or project specifications.
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People Also Ask about
How do you write a good sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What is an example of a sole source statement?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.
What is a sole source?
A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids.
What is the difference between sole source and single source?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
What is the difference between sole source and proprietary?
A proprietary purchase is similar to a sole source when no other is suitable or acceptable to meet the need, but there is more than one potential bidder because the manufacturer has chosen to sell his product through multiple distributors.
What is the difference between proprietary and non-proprietary?
Non-proprietary software is usually open source. (ii) A proprietary file format is one that a company owns and controls. Data in this format may need proprietary software to be read reliably.
What is sole source approval?
A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed.
What is the difference between proprietary and open source?
Open source refers to technology and software that is available for anyone to use or edit. Proprietary is copyrighted technology that must be used with a license.
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What is SOLE SOURCE/BRAND APPROVAL?
SOLE SOURCE/BRAND APPROVAL is a procurement process that allows an organization to justify the exclusive purchase of a specific brand or item from a single source, rather than through competitive bidding.
Who is required to file SOLE SOURCE/BRAND APPROVAL?
Generally, any department or entity within an organization that wishes to procure goods or services from a sole source must file for SOLE SOURCE/BRAND APPROVAL, including project managers and purchasing agents.
How to fill out SOLE SOURCE/BRAND APPROVAL?
To fill out SOLE SOURCE/BRAND APPROVAL, one must provide details about the requested item or service, the rationale for selecting a sole source, and any supporting documentation that explains why competitive bidding is not feasible.
What is the purpose of SOLE SOURCE/BRAND APPROVAL?
The purpose of SOLE SOURCE/BRAND APPROVAL is to ensure transparency and accountability in the procurement process while allowing organizations to acquire necessary items from a specific vendor when justified.
What information must be reported on SOLE SOURCE/BRAND APPROVAL?
Required information typically includes the vendor's details, a description of the item or service, the justification for sole sourcing, any alternative options considered, and the anticipated cost.
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