Get the free Procurement Card (PCard) Policy & Procedure Handbook - csustan

This handbook provides policies and procedures for using the CSU Stanislaus Procurement Card (PCard) program, including acceptable purchases, cardholder responsibilities, and audit procedures.

How to fill out procurement card pcard policy

How to fill out Procurement Card (PCard) Policy & Procedure Handbook

1. Read the introduction to understand the purpose of the PCard.
2. Familiarize yourself with the definitions and key terms used in the handbook.
3. Review the eligibility requirements for obtaining a Procurement Card.
4. Fill out the application form with accurate personal and departmental information.
5. Obtain necessary approvals and signatures from your supervisor or department head.
6. Understand the limits and restrictions on card usage outlined in the handbook.
7. Complete the cardholder training as specified in the document.
8. Sign the cardholder agreement acknowledging your responsibilities.
9. Submit the completed application and training confirmation to the procurement office.
10. Keep a copy of all documents for your records.

Who needs Procurement Card (PCard) Policy & Procedure Handbook?

1. Employees in departments that require procurement activities.
2. Finance and administrative staff managing budgets and purchasing.
3. Supervisors and department heads overseeing cardholders.
4. New hires needing guidance on procurement card usage.
5. Compliance and audit teams ensuring adherence to policy.

People Also Ask about

What is the difference between a procurement credit card and a corporate purchasing card?

Sometimes referred to as procurement cards, procards or p-cards, purchasing cards are a type of corporate credit card designed to make the purchasing process easier for companies. These cards can help reduce inefficiencies in traditional purchase processes.

Can I use a corporate card for personal use?

Using a company credit card for personal expenses can be considered embezzlement, but it depends on the context and scale of the misuse. If an employee accidentally uses the company card for personal purchases once or twice, it may be a genuine mistake, especially if they promptly report and rectify the error.

What is a P-Card in procurement?

P-Cards are designed for small procurement purchases, allowing employees to make approved transactions quickly without traditional procurement hurdles, while corporate cards are meant for travel, entertainment and general purchasing expenses.

What are the rules for P-cards?

The P-card may only be used by the cardholder and shall not be shared with or delegated to other individuals at any time. This may result in the revocation of your card. It is the cardholder's responsibility to ensure their P-card is used in ance with the P-card program policy.

What is a corporate debit card?

A corporate debit card is a payment card, which draws funds from a linked business bank account. It's usually used for covering everyday work-related expenses, such as supplies, travels, equipment or meals.

What is the difference between a corporate card and a P-Card?

Business credit cards allow users to make partial payments and revolve balances, whereas purchasing cards, or P-cards, require you to pay your balance in full each month. Their statements typically include more information than credit card statements and often eliminate the need to retain invoices.

What is the difference between a corporate credit card and a purchase credit card?

These two financial heavyweights are designed to streamline transactions and give businesses the control they need — and each comes with its own unique edge. Purchase cards (P-cards) make it easy to purchase supplies without the need for purchase orders, while corporate cards are the go-to for business travel.

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What is Procurement Card (PCard) Policy & Procedure Handbook?

The Procurement Card (PCard) Policy & Procedure Handbook is a document outlining the rules, guidelines, and procedures for using procurement cards within an organization. It provides detailed instructions on procurement processes, cardholder responsibilities, and compliance requirements.

Who is required to file Procurement Card (PCard) Policy & Procedure Handbook?

All employees who are issued a procurement card are required to familiarize themselves with and follow the guidelines outlined in the Procurement Card (PCard) Policy & Procedure Handbook.

How to fill out Procurement Card (PCard) Policy & Procedure Handbook?

To fill out the Procurement Card (PCard) Policy & Procedure Handbook, follow the provided instructions carefully, complete any necessary sections related to your use of the card, and ensure all required information is accurately documented.

What is the purpose of Procurement Card (PCard) Policy & Procedure Handbook?

The purpose of the Procurement Card (PCard) Policy & Procedure Handbook is to ensure consistent and proper use of procurement cards, promote accountability, prevent fraud, and provide a clear framework for procurement transactions.

What information must be reported on Procurement Card (PCard) Policy & Procedure Handbook?

Information that must be reported on the Procurement Card (PCard) Policy & Procedure Handbook includes transaction details, purpose of the purchase, supporting documentation, and compliance with the established guidelines for card usage.