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This document outlines the retention schedule for various types of recruitment and hiring records within the Washington State archives, including guidelines on how long to retain and when to destroy

How to fill out state government general records

How to fill out State Government General Records Retention Schedule (SGGRRS)

1. Obtain the latest version of the State Government General Records Retention Schedule (SGGRRS) document.
2. Review the sections relevant to your agency's records and operations.
3. Identify the types of records your agency creates, maintains, and manages.
4. Match each type of record to the corresponding retention schedule category.
5. Document the retention period specified for each record type.
6. Note any special considerations or legal requirements that pertain to specific records.
7. Make a plan for regular reviews of records to ensure compliance with the retention schedule.
8. Submit the completed SGGRRS document as required by your agency's procedures.

Who needs State Government General Records Retention Schedule (SGGRRS)?

1. State agencies and offices responsible for managing and retaining public records.
2. Records management staff and administrators working within state government.
3. Any personnel involved in compliance, audits, or administrative functions related to public records.

People Also Ask about

How long do you have to keep employee records in Washington state?

Washington State law requires employers to keep employees' payroll records for at least three years.

What is the UOM retention schedule?

Description of RecordRetention Period Commercial services performance reviews and audits Current academic year + 5 years Promotional materials Whilst current Customer surveys Completion + 3 years Customer complaints* Last action + 6 years21 more rows

What records need to be kept for 7 years?

How long to keep records. Records must be kept for 6 years from the end of the financial year they relate. In essence this means you need to keep all records for 7 years (as it's 6 years plus a year to count for the financial year). HMRC has begun a compliance check into your Company Tax Return.

What is the recording law in Washington state?

You can record someone by asking for permission first before recording. If they agree, you should ask them to repeat their consent for your recording. Or you can meet the consent requirement by telling the person that you're going to record the communication or conversation, if you also record what you told them.

What are the record keeping requirements in Washington state?

The law requires businesses to keep complete and adequate records for a period of at least five years. In general, records should be kept that provide: The amount of gross receipts and sales from all sources, including barter or exchange transactions.

What is the standard retention period for documentation?

Document retention guidelines typically require businesses to store records for one, three, or seven years. In some cases, you need to keep the records forever. If you're unsure what to keep and what to shred, your accountant, lawyer, and state recordkeeping agency may provide guidance.

What are the guidelines for record keeping?

Keep clear, accurate and legible records. Make records at the time the events happen, or as soon as possible afterwards. Record your concerns, including any minor concerns, and the details of any action you have taken, information you have shared and decisions you have made relating to those concerns.

How long should local authorities keep records?

Permanent. Records which must be kept indefinitely [or for approximately 100 years] for legal and/or administrative purposes, and/or are of enduring value for historical research purposes and so suitable for transfer to the authority's archive or place of deposit. Place of deposit.

For pdfFiller’s FAQs

What is State Government General Records Retention Schedule (SGGRRS)?

The State Government General Records Retention Schedule (SGGRRS) is a legal framework that outlines how long state government agencies must retain records before they can be destroyed or archived, ensuring compliance with legal and operational requirements.

Who is required to file State Government General Records Retention Schedule (SGGRRS)?

All state government agencies are required to file the State Government General Records Retention Schedule (SGGRRS) to manage their records in accordance with established retention periods.

How to fill out State Government General Records Retention Schedule (SGGRRS)?

To fill out the State Government General Records Retention Schedule (SGGRRS), agencies must identify their records, determine the appropriate retention period based on the schedule provided, and complete the designated sections ensuring all fields are accurately filled out.

What is the purpose of State Government General Records Retention Schedule (SGGRRS)?

The purpose of the State Government General Records Retention Schedule (SGGRRS) is to provide a standardized approach to record retention, safeguard important information, and ensure compliance with regulatory requirements while facilitating efficient records management.

What information must be reported on State Government General Records Retention Schedule (SGGRRS)?

The information that must be reported on the State Government General Records Retention Schedule (SGGRRS) includes the title of the record, description of the record, retention period, and any specific legal or regulatory citation related to the retention.