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Mileage Reimbursement Request Dept: FSC USE ONLY Approved by: Date: Budget Acct #: Use Negative Number for each Beginning Reading Requested By: Date Clear Form Beginning Reading Ending Reading Total
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How to fill out mileage reimbursement request
How to fill out a mileage reimbursement request?
Start by gathering all necessary information:
01
Date of travel
02
Starting location
03
Destination
04
Purpose of the trip
05
Number of miles traveled
5.1
Obtain a copy of the mileage reimbursement form from your employer or accounting department. This form typically includes fields for you to enter the required details.
5.2
Fill in your personal information, such as your full name, employee ID, department, and contact details. Double-check for accuracy to ensure prompt processing.
5.3
Next, enter the date of travel and the starting and ending locations. Make sure to specify the exact addresses or locations to provide clear documentation.
5.4
Indicate the purpose of your trip, whether it was for business-related activities, client meetings, or company events. Ensure that you provide a concise and accurate description.
5.5
Calculate the number of miles traveled. This can be done by using an online mapping tool or a GPS device. Enter the total miles in the designated field on the reimbursement form.
5.6
If required, provide any additional documentation to support your mileage claim. This may include receipts for tolls or parking fees, if applicable.
5.7
Review your completed reimbursement request form to check for any errors or missing information. Make any necessary corrections or additions before finalizing the form.
5.8
Sign and date the form to certify the accuracy of the information provided.
5.9
Submit the completed mileage reimbursement request to the appropriate department or individual responsible for processing such requests in your organization.
Who needs a mileage reimbursement request?
01
Employees who drive their personal vehicles for work-related purposes are typically eligible to request mileage reimbursement.
02
Sales representatives or field employees who frequently travel to meet clients, attend meetings, or make deliveries often need to submit mileage reimbursement requests.
03
Individuals who travel for work-related conferences, workshops, or training sessions may also need to submit mileage reimbursement requests.
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What is mileage reimbursement request?
A mileage reimbursement request is a formal request for reimbursement of travel expenses incurred by an employee while using their personal vehicle for work purposes.
Who is required to file mileage reimbursement request?
Employees who use their personal vehicle for work purposes and are entitled to reimbursement for mileage expenses are required to file a mileage reimbursement request.
How to fill out mileage reimbursement request?
To fill out a mileage reimbursement request, employees must include details such as the date of travel, starting and ending locations, total miles driven, purpose of the trip, and any other relevant information requested by the employer.
What is the purpose of mileage reimbursement request?
The purpose of a mileage reimbursement request is to ensure that employees are fairly compensated for the expenses they incur while using their personal vehicle for work purposes.
What information must be reported on mileage reimbursement request?
Information such as date of travel, starting and ending locations, total miles driven, purpose of the trip, and any other relevant details requested by the employer must be reported on a mileage reimbursement request.
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