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This document provides instructions for completing Section 1 of the Form I-9 online and information about required documents for Section 2.

How to fill out form i-9 - universityseminars

How to fill out Form I-9

1. Obtain the Form I-9 from the U.S. Citizenship and Immigration Services (USCIS) website or a physical copy.
2. Complete Section 1 of the form by providing your personal information including your name, address, date of birth, and Social Security number.
3. Indicate your citizenship or immigration status by selecting the appropriate box in Section 1.
4. Sign and date Section 1 to certify that the information provided is accurate.
5. Instruct the employee to present acceptable documents for verification as listed in Section 2 of the form.
6. Complete Section 2 within three business days of the employee's first day of work using the documents they provided.
7. Enter the information from the documents just used, including document titles, issuing authority, numbers, and expiration dates.
8. Sign and date Section 2 to certify that you have examined the documents and they appear to be valid.
9. Keep the completed Form I-9 on file for as long as the employee works for you and for the required retention period after employment ends.

Who needs Form I-9?

1. Employers in the United States need to use Form I-9 to verify the identity and employment authorization of individuals they hire.
2. Employees must complete Form I-9 to confirm their eligibility to work in the U.S.

People Also Ask about

What is a Form I-9 form?

Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for every individual they hire for employment in the United States.

Do you have to keep a physical copy of an I-9?

If you choose to copy or scan documents an employee presents when completing Form I-9, you must retain the copies (or electronic images) with their Form I-9 or their employee record.

Can I-9 documents be digital?

Using an Electronic Storage System for Form I-9 You may retain Form I-9 using either a paper or electronic system, or a combination of both. If you complete a paper Form I-9, you may scan and upload the original signed form, correction or update, and retain it electronically.

Is Form I-9 still required?

Federal law requires that every employer* who recruits, refers for a fee, or hires an individual for employment in the U.S. must complete Form I-9, Employment Eligibility Verification. Form I-9 will help you verify your employee's identity and employment authorization.

For pdfFiller’s FAQs

What is Form I-9?

Form I-9, Employment Eligibility Verification, is a form required by the U.S. Citizenship and Immigration Services (USCIS) to verify the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file Form I-9?

All employers in the United States are required to file Form I-9 for each individual they hire, including citizens and non-citizens, to verify their eligibility to work.

How to fill out Form I-9?

Form I-9 is completed in three sections: Section 1 is filled out by the employee, providing personal information including name and immigration status; Section 2 is completed by the employer, verifying the employee's documents; and Section 3 is used for reverification in certain circumstances.

What is the purpose of Form I-9?

The purpose of Form I-9 is to ensure that employers verify the identity and employment authorization of individuals they hire, helping to prevent unauthorized employment and to uphold immigration laws.

What information must be reported on Form I-9?

Form I-9 requires the reporting of the employee's full name, address, date of birth, immigration status, and the documentation that proves identity and employment authorization, such as a passport or driver’s license.