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This form is used for justifying single or sole-source purchases for equipment and services exceeding $10,000, where competition may be limited. It outlines necessary explanations and documentation
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How to fill out singlesole-source justification form
How to fill out Single/Sole-Source Justification Form
01
Begin by collecting all necessary information about the project or need.
02
Clearly define the requirement that necessitates a sole-source procurement.
03
Identify the specific vendor being considered for the procurement.
04
Provide a justification explaining why this vendor is the only suitable option.
05
Include any relevant documentation that supports the sole-source claim.
06
Review the form for completeness and accuracy.
07
Obtain required signatures from appropriate authorities.
08
Submit the form to the designated approval authority.
Who needs Single/Sole-Source Justification Form?
01
Procurement officers managing purchasing procedures.
02
Project managers who require specific goods or services.
03
Departments needing to justify a sole-source purchase.
04
Organizations looking to comply with procurement policies.
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People Also Ask about
How to write a single source analysis?
Typical learning objectives for single-sources essays: formulate analytical questions and an arguable thesis, establish stakes of an argument, summarize sources accurately, choose evidence effectively, analyze evidence effectively, define key terms, organize argument logically, acknowledge and respond to
What is an example of single-sourcing?
The company selects only one among the suppliers who can provide what they need. For example, if your company chooses to buy Samsung laptops instead of any other brands that also sell laptops, then that is single-sourcing. The company may choose based on what it thinks it needs.
How to write sole source justification?
How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?
What is single vs sole source justification?
Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.
What is an example of a single source justification?
Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.
What is the justification statement for sole source?
For federally funded procurements, a sole source justification must fit into one of the categories below: the item is available only from a single source. the public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation.
How to write a single source justification?
Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.
What is single source justification?
Single Source Purchase Justification Definition: A Single Source procurement is one in which two or more vendors can supply the commodity, technology and /or perform the services required by an agency, but the department selects one vendor over the others.
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What is Single/Sole-Source Justification Form?
The Single/Sole-Source Justification Form is a document used to explain and justify the decision to procure goods or services from a single vendor without a competitive bidding process.
Who is required to file Single/Sole-Source Justification Form?
Typically, purchasing departments or individuals responsible for procurement within an organization are required to file the Single/Sole-Source Justification Form when they intend to make a purchase from a sole source.
How to fill out Single/Sole-Source Justification Form?
To fill out the form, provide details of the purchase, outline the reasons for selecting a single source, include any supporting documentation, and obtain necessary approvals from management.
What is the purpose of Single/Sole-Source Justification Form?
The purpose of the form is to provide transparency and accountability in the procurement process by formally documenting the justification for not soliciting bids from multiple vendors.
What information must be reported on Single/Sole-Source Justification Form?
The form must report the description of the items or services being purchased, the rationale for sole sourcing, the vendor's qualifications, and any relevant financial implications.
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