Get the free Single/Sole Source Justification Form - dfa cornell

This document provides instructions on how to complete the Single/Sole Source Justification Form, detailing the conditions under which it is necessary, guidelines for its completion, and information

How to fill out singlesole source justification form

How to fill out Single/Sole Source Justification Form

1. Identify the need for a single or sole source procurement.
2. Obtain relevant documents that support the justification.
3. Fill out the form with information such as the description of the goods/services, the reason for single/sole sourcing, and any cost analysis.
4. Include supporting documentation, such as quotes, vendor information, or market research.
5. Review the completed form for accuracy and completeness.
6. Obtain necessary approvals from relevant authorities or stakeholders.
7. Submit the form to the appropriate procurement department.

Who needs Single/Sole Source Justification Form?

1. Purchasing departments within organizations that are procuring goods or services.
2. Project managers who require specific resources not available through competitive bidding.
3. Contracting officers responsible for justification and approval of sole source contracts.
4. Organizations following federal or state procurement regulations that require documentation for a sole source.

People Also Ask about

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is an example of sole sourcing?

Examples of valid sole sources include proprietary technology, sole authorized distributor for a manufacturer and unique qualifications of a supplier to fulfill needs. When validation is complete, a request for quotation may be issued at Procurement's discretion.

What is a single source justification?

Sole or Single Source Documentation Requirements The justification must demonstrate that only one company can provide goods or perform services. These requirements apply to all funding sources: state, Research Foundation or UB Foundation.

How do you write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What is single vs sole source justification?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

What is the justification for sole supplier?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

For pdfFiller’s FAQs

What is Single/Sole Source Justification Form?

The Single/Sole Source Justification Form is a document used to explain and justify the choice of a single supplier for a contract or purchase, rather than selecting the supplier through a competitive bidding process.

Who is required to file Single/Sole Source Justification Form?

Departments or individuals within an organization that seek to procure goods or services from a sole source vendor are required to file the Single/Sole Source Justification Form.

How to fill out Single/Sole Source Justification Form?

To fill out the form, provide required details such as the vendor's information, a description of the goods or services needed, rationale for selecting a sole source, and any supporting documentation that demonstrates why competition is not feasible.

What is the purpose of Single/Sole Source Justification Form?

The purpose of the form is to ensure transparency and accountability in procurement processes, particularly to justify why a competitive process is not being used and to document the rationale for selecting a sole source vendor.

What information must be reported on Single/Sole Source Justification Form?

The form must include information such as vendor details, description of the product or service, justification for the sole source selection, identification of any unique qualifications of the vendor, and any relevant pricing or contract details.