Get the free Single/Sole Source Justification Form - dfa cornell

Complete this form for general equipment and service requisitions with a value greater than $10,000 where competition may be restricted. It should justify the selection of a vendor as single/sole

How to fill out singlesole source justification form

How to fill out Single/Sole Source Justification Form

1. Obtain the Single/Sole Source Justification Form template from the relevant authority or organization.
2. Fill in the date on which the form is being completed.
3. Provide the name of the entity or individual requesting the justification.
4. Clearly state the item or service that requires justification as single or sole source.
5. Explain the specific circumstances that necessitate the use of a single source provider.
6. Provide a detailed description of the vendor or service provider, including relevant qualifications.
7. Include any relevant supporting information or documentation that validates the justification.
8. Review the form for accuracy and completeness.
9. Sign and date the form as the requester.
10. Submit the completed form to the designated authority for approval.

Who needs Single/Sole Source Justification Form?

1. Government agencies or departments that are procuring goods or services.
2. Organizations that require justification for not conducting a competitive bidding process.
3. Project managers or procurement officers responsible for sourcing items or services.

People Also Ask about

What is an example of a sole source justification?

Additional Examples of Sole Source Justifications Manufacturer markets on a direct basis only. Used or demonstration equipment available at a lower than new cost. Item sold through manufacturer or importer only, and there is no comparable unit made that end user is aware of. Component for existing piece of equipment.

What is an example of sole sourcing?

Examples of valid sole sources include proprietary technology, sole authorized distributor for a manufacturer and unique qualifications of a supplier to fulfill needs. When validation is complete, a request for quotation may be issued at Procurement's discretion.

What is a single source justification?

Sole or Single Source Documentation Requirements The justification must demonstrate that only one company can provide goods or perform services. These requirements apply to all funding sources: state, Research Foundation or UB Foundation.

How do you write a single source justification?

Preparing the Sole or Single Source Justification The justification should: Be prepared by someone familiar enough with the requirements to provide the necessary information. Include the signature and title of the preparer. The author should be prepared to substantiate any facts if an audit occurs.

What is single vs sole source justification?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

What is the justification for sole supplier?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

For pdfFiller’s FAQs

What is Single/Sole Source Justification Form?

The Single/Sole Source Justification Form is a document used to explain and justify the selection of a supplier or contractor when the procurement process is not competitive, typically because only one source is available for a specific product or service.

Who is required to file Single/Sole Source Justification Form?

Entities or departments within an organization that seek to procure goods or services without a competitive bidding process are required to file the Single/Sole Source Justification Form to validate their rationale for this approach.

How to fill out Single/Sole Source Justification Form?

To fill out the Single/Sole Source Justification Form, provide detailed information including the description of the good or service, the reason for selecting a sole source, any supporting documentation, and approvals from relevant authorities.

What is the purpose of Single/Sole Source Justification Form?

The purpose of the Single/Sole Source Justification Form is to ensure transparency and accountability in the procurement process by providing a clear rationale for non-competitive sourcing and to comply with regulatory requirements.

What information must be reported on Single/Sole Source Justification Form?

The form must report information such as the name and address of the proposed supplier, description of the product or service, justification for the sole source selection, potential alternatives considered, and any relevant financial implications.