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JOINT COMMUNITY BOARD MEETING OF TUESDAY 28 MAY 2013 Notice is hereby given of a Joint Community Board meeting of the Dalton/Chimera and Shirley/Japan Community Boards to be held on Tuesday 28 May

How to fill out joint community board meeting

How to fill out joint community board meeting:

1. Identify the purpose of the meeting: Before filling out any documentation, it is important to understand the purpose of the joint community board meeting. Determine if it is for discussing specific issues, making decisions, or seeking community input.
2. Gather relevant information: Collect all necessary information related to the meeting, such as the date, time, and location. Additionally, gather any supporting documents, reports, or agendas that may be needed during the meeting.
3. Prepare the meeting agenda: Create an agenda that outlines the topics that will be discussed during the joint community board meeting. Include a brief description of each item to be discussed and allocate appropriate time slots for each.
4. Notify participants: Send out a meeting notice or invitation to all relevant individuals, including board members, community members or stakeholders who are expected to attend. Clearly communicate the purpose, date, time, and location of the meeting, ensuring that all key stakeholders are informed.
5. Fill out attendance sheet: Prepare an attendance sheet to track who attends the joint community board meeting. This will help maintain a record of participants and their role within the community.
6. Provide necessary documents: Collect any documents, presentations, or reports that need to be shared during the meeting. Make sure these materials are organized in a logical order for easy reference.
7. Facilitate the meeting: During the joint community board meeting, ensure that discussions are productive and everyone has an opportunity to express their opinions. Follow the prepared agenda, taking notes and capturing any important decisions or actions to be taken.
8. Document meeting minutes: Assign someone to take minutes during the meeting. These should include a summary of discussions, decisions made, and any assigned tasks or deadlines. Distribute the minutes to all participants after the meeting.

Who needs joint community board meeting?

1. Local government officials: Joint community board meetings often involve local government officials who need to collaborate with community members for decision-making or policy discussions.
2. Community members and stakeholders: Individuals who have a stake in the particular community or issue being discussed would benefit from participating in joint community board meetings. This includes residents, business owners, nonprofit organizations, and community activists.
3. Board members: Joint community board meetings typically involve members of different boards or organizations who come together to discuss common interests or projects. Board members may include representatives from community boards, civic associations, local businesses, or government agencies.
4. Experts and professionals: Joint community board meetings may also require the presence of subject matter experts, consultants, or professionals who can provide valuable insights or guidance on specific topics.
5. Media and press: In some cases, joint community board meetings may be open to the media or press. This allows for transparency and dissemination of information to a broader audience.

Overall, joint community board meetings are necessary for fostering collaboration, engaging stakeholders, and making collective decisions to address community issues effectively.

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