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ITEM 2 DRAFT Minutes of the meeting of the Working JOINT COMMITTEE held at 6.00 pm on 24 September 2014 at Working Borough Council Civic Offices, Gloucester Square, Working GU21 6YL. Surrey County

How to fill out minutes of previous meetings

How to fill out minutes of previous meetings:

1. Start by including the basic information: Write down the date, time, and location of the previous meeting at the top of the minutes. This ensures that anyone reading the minutes can easily identify which meeting they refer to.
2. Capture attendees and absentees: List the names of all the attendees who were present in the meeting. It's also important to note the names of those who were expected to attend but were absent, as this helps in keeping everyone informed.
3. Record key discussions and decisions: Take notes on the important points discussed during the meeting. Include any decisions that were made or actions that were assigned to specific individuals. Be concise and capture the main ideas and outcomes of the discussions.
4. Document any updates or progress: If there were any updates or progress reports shared during the meeting, make sure to note them down. This can include updates on ongoing projects, challenges faced, or achievements made since the last meeting.
5. Include any follow-up items: If there are action items or tasks that need to be completed after the meeting, make sure to record them in the minutes. Assign responsibilities to individuals and note any deadlines or milestones.
6. Any additional information: If there were any presentations, documents, or important points mentioned during the meeting, make sure to include them in the minutes. This provides valuable context and ensures that everyone has access to the necessary information.

Who needs minutes of previous meetings:

1. Meeting attendees: The minutes serve as a summary of what was discussed, decisions made, and tasks assigned during the meeting. It helps attendees refresh their memory and stay on track with their responsibilities.
2. Absentees: Those who were unable to attend the meeting rely heavily on the minutes to catch up on what they missed. It allows them to stay informed about important decisions and ensures they are up to date with ongoing tasks.
3. Management and stakeholders: Minutes of previous meetings are often shared with management and other stakeholders to keep them informed of the progress, decisions, and actions that arise from meetings. It allows them to stay in the loop and provide necessary guidance or support.
4. Future reference: Keeping a record of meeting minutes is important for future reference. It provides a history of discussions, decisions, and actions taken, which can be valuable when reviewing progress, evaluating outcomes, or resolving any disputes that may arise.

In conclusion, filling out minutes of previous meetings involves capturing key discussions, decisions, and actions, while providing a concise summary of the meeting. These minutes are important for attendees, absentees, management, stakeholders, and for future reference.

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What is minutes of previous meetings?

Minutes of previous meetings are a written record of what was discussed, decided, and/or agreed upon during a meeting.

Who is required to file minutes of previous meetings?

The person responsible for taking minutes during a meeting is usually required to file the minutes of previous meetings.

How to fill out minutes of previous meetings?

Minutes of previous meetings should be filled out by including key points discussed, decisions made, actions to be taken, and attendance.

What is the purpose of minutes of previous meetings?

The purpose of minutes of previous meetings is to document discussions, decisions, and actions taken during a meeting for future reference.

What information must be reported on minutes of previous meetings?

Information such as date, time, location of the meeting, names of attendees, agenda items discussed, decisions made, and action items must be reported on minutes of previous meetings.