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PC No: PETTY CASH REQUEST Account Termination Date: REIMBURSEMENT ADVANCE Payable To: Department Name: Phone #: Invoice Distribution: Project Task Award Expenditure Type Organization Amount $ Total

How to fill out petty cash request

How to fill out a petty cash request?

1. Obtain the petty cash request form: Start by acquiring the form required to fill out a petty cash request. This form is usually provided by the organization's accounting or finance department.
2. Date and requester details: Begin by entering the date that the petty cash request is being made. Include the name, position, and department of the person making the request.
3. Purpose of the request: Clearly state the purpose or reason for requesting the petty cash. It could be for small office expenses, minor purchases, or any other valid financial need that falls within the petty cash guidelines.
4. Itemized list of expenses: Provide a detailed breakdown of the expenses that will be covered by the petty cash. List each item or service separately and include the estimated cost for each. Ensure that these expenses comply with the organization's regulations and policies.
5. Total amount requested: Calculate the total amount of money required for the requested expenses. Sum up all the amounts listed in the itemized list and write the total amount at the bottom of the form.
6. Approval and signatures: Seek the necessary approvals for the petty cash request. This typically involves obtaining the signature and designation of your supervisor or manager. Depending on the organization's structure, additional approvals may be needed.
7. Return of receipts and remaining cash: After the petty cash request is approved and funds are disbursed, remember to keep all receipts for the expenses made using the petty cash. Also, be prepared to return any unused cash or provide an account of how the funds were used within the specified time frame.

Who needs a petty cash request?

1. Employees: Employees who are responsible for or have been authorized to make small, unplanned purchases or incur minor expenses on behalf of their department or organization often need to complete petty cash requests. This ensures proper documentation and accountability for the cash used.
2. Department managers: Department managers commonly require petty cash requests from their employees to track and control small expenses. Approving and monitoring these requests helps them to manage the department's budget efficiently.
3. Accounting and finance departments: The accounting or finance departments are responsible for overseeing the organization's finances. They require petty cash requests to accurately record and monitor the movement of cash within the organization. It enables them to maintain proper financial records and ensure compliance with financial regulations.

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What is petty cash request?

Petty cash request is a process where employees can request a small amount of cash to cover miscellaneous expenses that cannot be purchased with a company credit card.

Who is required to file petty cash request?

Employees who need to cover small expenses for business purposes are required to file a petty cash request.

How to fill out petty cash request?

To fill out a petty cash request, employees need to provide details such as date, amount requested, purpose of the expense, and signature for approval.

What is the purpose of petty cash request?

The purpose of petty cash request is to provide employees with a convenient way to cover small expenses that are necessary for business operations.

What information must be reported on petty cash request?

Information such as date, amount requested, purpose of expense, and signature for approval must be reported on a petty cash request.