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PLAN COMMISSION MINUTES
The City Plan Commission held a regular Zoning Hearing on March 5, 2015, with the
briefing cancelled, and the public hearing starting at 1:33 p.m., in the City Council
Chambers
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How to fill out plan commission minutes

How to fill out plan commission minutes:
01
Start by including the date, time, and location of the plan commission meeting at the top of the document.
02
Note the names of all members present at the meeting, including those absent.
03
Write a brief summary of any discussions or presentations that occurred during the meeting. Be sure to include any key points or decisions made.
04
Record any votes taken during the meeting, noting the outcome of each vote.
05
Include any public comments or input that were shared during the meeting.
06
If applicable, include any attachments or supporting documents that were distributed or discussed at the meeting.
07
Summarize any future plans or actions that were discussed or decided upon during the meeting.
08
Sign and date the minutes to certify their accuracy.
09
Distribute copies of the minutes to all members of the plan commission for review and approval.
Who needs plan commission minutes:
01
Plan commission members - The minutes serve as a valuable record of discussions, decisions, and actions taken during the meetings. Members can refer back to the minutes for clarification or to refresh their memory on previous discussions.
02
Government officials - The minutes provide an official record of the plan commission's activities and can be used to ensure transparency and accountability.
03
The public - In some cases, plan commission minutes may be public documents that can be accessed by the public. This allows community members to stay informed about the decisions and actions being taken regarding local planning and development.
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What is plan commission minutes?
Plan commission minutes are official records that document the discussions, decisions, and actions taken during a plan commission meeting.
Who is required to file plan commission minutes?
The plan commission secretary or another designated individual is typically responsible for preparing and filing plan commission minutes.
How to fill out plan commission minutes?
Plan commission minutes should include the date and time of the meeting, a list of attendees, a summary of discussions, motions made, and decisions taken.
What is the purpose of plan commission minutes?
The purpose of plan commission minutes is to provide a detailed record of the proceedings of a plan commission meeting for future reference and transparency.
What information must be reported on plan commission minutes?
Plan commission minutes should include details on the meeting agenda, discussions, decisions, and any votes taken during the meeting.
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