Get the free DISPOSITION OF SURPLUS PROPERTY-Policy No C018 - edinboro

EDINBURG UNIVERSITY OF PENNSYLVANIA DISPOSITION OF SURPLUS PROPERTYPolicy No. C018 Supersedes Policy No. C018, Dated 6/6/89, 7/28/92 and 3/18/03 Recommended for Approval by: Gordon Herbs, Vice President

How to fill out disposition of surplus property-policy

How to Fill Out Disposition of Surplus Property-Policy:

1. Review the policy guidelines: Before filling out the disposition of surplus property-policy, carefully read and understand the guidelines provided. This will ensure that you follow the correct process and include all necessary information.
2. Identify surplus property: Determine which items or assets are considered surplus and need to be disposed of. Surplus property can include furniture, equipment, vehicles, or any other assets that are no longer needed by the organization.
3. Gather necessary information: Collect all relevant details regarding the surplus property, such as item descriptions, quantities, conditions, and any supporting documents or photographs. This information will be required when filling out the policy form.
4. Complete the policy form: Fill out the disposition of surplus property-policy form accurately and completely. Provide all requested information, including your name, contact details, date, and any other specific fields mentioned in the form.
5. Justification for disposal: Clearly state the reason for disposing of the surplus property. This could be due to obsolescence, damage, replacement, or any other legitimate reason, as per the policy guidelines.
6. Determine the disposal method: Choose an appropriate method for disposing of the surplus property. This could include selling, transferring, donating, recycling, or scrapping the items. Ensure that you follow any specific instructions or procedures outlined in the policy.
7. Obtain necessary approvals: If required, seek approvals from appropriate authorities within the organization. This could involve supervisors, department heads, or any other designated personnel responsible for overseeing the disposal process.
8. Document disposal process: Keep thorough records of the disposal process, including any transactions, receipts, or other relevant documents. This will help maintain transparency and provide an audit trail, if needed.
9. Submit the completed policy: Once you have filled out the disposition of surplus property-policy form and obtained all necessary approvals, submit the completed document according to the designated process. This could involve submitting it electronically or physically to the relevant department or personnel.

Who needs disposition of surplus property-policy?

1. Organizations with surplus property: Any organization that possesses surplus property, whether it is a government agency, educational institution, non-profit organization, or private company, may require a disposition of surplus property-policy.
2. Government entities: Government bodies at the local, state, or federal level often have surplus property accumulated over time. They need a policy in place to ensure proper disposal procedures and avoid any misuse or wastage of public resources.
3. Educational institutions: Schools, colleges, and universities frequently have surplus property, including furniture, electronics, or other equipment that may need to be disposed of. A disposition of surplus property-policy helps establish guidelines and processes for these institutions.
4. Non-profit organizations: Non-profit organizations often receive donations and grants that include physical assets. When such assets become surplus or no longer serve their purpose, a policy ensures that they are properly managed and utilized for the organization's mission.
5. Companies and businesses: Private companies or businesses may have surplus property due to upgrading equipment, restructuring, or changing business needs. A policy ensures that the disposal process is conducted efficiently and in compliance with legal and environmental regulations.

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What is disposition of surplus property-policy?

The disposition of surplus property-policy outlines the procedures for handling and distributing surplus property within an organization.

Who is required to file disposition of surplus property-policy?

All departments or divisions within an organization that handle surplus property are required to file disposition of surplus property-policy.

How to fill out disposition of surplus property-policy?

Disposition of surplus property-policy can be filled out by providing details of surplus property, including description, quantity, value, and proposed disposition method.

What is the purpose of disposition of surplus property-policy?

The purpose of disposition of surplus property-policy is to ensure proper handling and distribution of surplus property to maximize efficiency and cost savings.

What information must be reported on disposition of surplus property-policy?

Information that must be reported on disposition of surplus property-policy includes description of surplus property, quantity, value, and proposed disposition method.