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PP6231205 SOLE SOURCE OR SINGLE SOURCE JUSTIFICATION Florida Institute of Technology Of?CE of Purchasing 150 West University Boulevard, Melbourne, FL 329016975 ...

How to fill out sole source or single

How to Fill Out Sole Source or Single:

1. Gather all necessary information: Before starting the process, ensure that you have all the required details at hand. This may include the product or service being purchased, the vendor information, and any other relevant documentation.
2. Determine eligibility: Review the guidelines and criteria to confirm if your situation qualifies for the sole source or single procurement. This could involve understanding the minimum dollar thresholds, specific circumstances, or any unique requirements that apply.
3. Complete the necessary forms: Obtain the sole source or single source procurement form from your organization's procurement department or website. Fill out the form accurately and provide all requested information, including the reason for choosing sole source or single procurement and any supporting documentation.
4. Provide justifications: In the form, clearly explain the reasons why obtaining the product or service through sole source or single procurement is necessary. This may involve demonstrating the unavailability of alternative vendors, unique compatibility requirements, or any other factors that justify this procurement method.
5. Obtain necessary approvals: Depending on your organization's procurement process, you may need to seek approvals from various individuals or departments. This could include your supervisor, finance department, legal department, or any other relevant party. Ensure that you follow the correct approval routing to avoid any delays or complications.
6. Submit the form: Once you have completed all the necessary sections and obtained the required approvals, submit the filled-out form to the designated procurement authority or department. Follow any specific submission instructions provided to ensure a smooth and efficient process.

Who Needs Sole Source or Single:

1. Organizations with specialized requirements: Sole source or single procurement may be necessary for organizations that have unique or specific needs that can only be fulfilled by a particular vendor or provider. This could include situations where compatibility with existing systems is crucial or where the product or service being acquired is highly specialized.
2. Urgent or time-sensitive situations: In some cases, there may be time constraints that make sole source or single procurement the most practical option. This could be due to emergencies, limited availability, or project deadlines. The ability to bypass the regular competitive bidding process can expedite the acquisition process.
3. Small businesses or startups: Sole source or single procurement can often benefit small businesses or startups that may not have established vendor relationships or the resources to go through a formal competitive bidding process. This method allows them to work directly with a pre-selected vendor without extensive procurement procedures.

Note: It is essential to consult your organization's procurement policies and guidelines to ensure compliance and to seek any necessary approvals before proceeding with sole source or single procurements.

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What is sole source or single?

Sole source or single refers to a procurement method where only one supplier is available for a particular good or service.

Who is required to file sole source or single?

Typically, the procurement department or the individual responsible for purchasing within an organization is required to file sole source or single documentation.

How to fill out sole source or single?

To fill out sole source or single documentation, the individual must provide a justification for why only one supplier can meet the organization's needs.

What is the purpose of sole source or single?

The purpose of using sole source or single procurement is to streamline the purchasing process when there is only one supplier that can provide the needed goods or services.

What information must be reported on sole source or single?

The information that must be reported on sole source or single documentation includes the supplier's name, the reason for selecting them as the sole source, and any relevant pricing information.