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ADVANCE EXPENDITURE AUTHORIZATION This authorization may be used to establish a new account or continue expenditures on an existing account prior to the receipt and acceptance of an award from the
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How to fill out advance expenditure authorization
How to fill out advance expenditure authorization:
01
Start by obtaining the necessary form from your organization's finance department or supervisor.
02
Fill in your name, employee ID or other identifying information requested on the form.
03
Provide the purpose of the advance expenditure, including a detailed explanation of why it is necessary and how it relates to your work responsibilities.
04
Specify the amount of the advance you are requesting and provide an itemized breakdown of the anticipated expenses.
05
Indicate the expected dates for incurring the expenses and provide any supporting documentation or estimates if available.
06
If applicable, include any approvals or authorizations required from your supervisor or department head.
07
Sign and date the form, acknowledging that the provided information is accurate to the best of your knowledge.
Who needs advance expenditure authorization:
01
Employees who need to incur expenses on behalf of their organization before receiving reimbursement.
02
Individuals who require funds for business-related travel, conferences, events, or other approved purposes.
03
Employees who have been authorized by their organization's policies or procedures to obtain pre-approved funds for specific activities or projects.
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