Get the free University Credit Card Reconciling Instructions 20151203docx

Life University Business Credit Card Wells Fargo Commercial Card Expense Reporting for Reconciles Login information: https://wellsoffice.wellsfargo.com/ceoportal/signon/index Company ID: LIFEC081

How to fill out university credit card reconciling

How to fill out university credit card reconciling:

1. Gather all credit card statements: Start by collecting all of your university credit card statements from the specified period you need to reconcile. Make sure you have statements from all the credit cards associated with your university account.
2. Organize and compare transactions: Go through each statement carefully and identify the transactions that are relevant to your university expenses. Categorize them accordingly, such as travel expenses, office supplies, research expenses, etc.
3. Compare receipts and documentation: For each transaction, gather the receipts and supporting documentation to ensure accuracy and validity. Cross-reference each receipt with the corresponding transaction on the credit card statement.
4. Enter transactions into a reconciliation form: Most universities provide a specific form or online system for reconciling credit card expenses. Use this form to record each transaction, including the date, vendor, amount, and purpose of the expense. Make sure to enter the information accurately to avoid any discrepancies.
5. Reconcile each statement: Once you have recorded all the transactions, compare the total expenses listed on the credit card statement to the total expenses calculated on the reconciliation form. Ensure that all amounts match and there are no discrepancies. Additionally, include any applicable credits, reimbursements, or adjustments on the form.
6. Attach supporting documentation: Along with the reconciliation form, staple or attach all the receipts and supporting documentation for each transaction. This is crucial for audit purposes and ensuring the accuracy of the reconciliation.
7. Seek approval: After completing the reconciliation form and attaching all the necessary documentation, submit it to the relevant department or individual for approval. This may vary based on your university's protocols, so make sure to follow the specific guidelines provided by your institution.

Who needs university credit card reconciling?

1. University employees with authorized credit cards: Individuals who have been issued university credit cards for official purposes, such as faculty members, researchers, administrators, and other university employees, may need to go through the process of credit card reconciling.
2. Departments and financial offices: The finance or accounting departments within a university are responsible for overseeing and managing credit card programs. They need to reconcile credit card expenses to ensure compliance with university policies, track spending, and accurately report financials.
3. Auditors and regulatory bodies: In order to maintain financial transparency and accountability, auditors and regulatory bodies may request credit card reconciliations from universities. These reconciliations help auditors assess the accuracy of financial statements and ensure compliance with applicable rules and regulations.

For pdfFiller’s FAQs

How can I get university credit card reconciling?

With pdfFiller, an all-in-one online tool for professional document management, it's easy to fill out documents. Over 25 million fillable forms are available on our website, and you can find the university credit card reconciling in a matter of seconds. Open it right away and start making it your own with help from advanced editing tools.

How do I make changes in university credit card reconciling?

With pdfFiller, it's easy to make changes. Open your university credit card reconciling in the editor, which is very easy to use and understand. When you go there, you'll be able to black out and change text, write and erase, add images, draw lines, arrows, and more. You can also add sticky notes and text boxes.

How do I edit university credit card reconciling straight from my smartphone?

The best way to make changes to documents on a mobile device is to use pdfFiller's apps for iOS and Android. You may get them from the Apple Store and Google Play. Learn more about the apps here. To start editing university credit card reconciling, you need to install and log in to the app.

What is university credit card reconciling?

University credit card reconciling is the process of reviewing and matching credit card transactions to ensure accuracy and completeness.

Who is required to file university credit card reconciling?

University staff members who have been issued credit cards are required to file university credit card reconciling.

How to fill out university credit card reconciling?

University credit card reconciling can be filled out by logging into the designated system, reviewing all transactions, and ensuring they are properly categorized and accounted for.

What is the purpose of university credit card reconciling?

The purpose of university credit card reconciling is to track and monitor expenditures made using university credit cards, ensuring accountability and compliance with financial regulations.

What information must be reported on university credit card reconciling?

On university credit card reconciling, information such as transaction date, amount, vendor, and business purpose must be reported.