Get the free Conference Planning Worksheet - Brown University - brown

Conference Planning Worksheet Please contact the University Scheduling Office to look at possible dates before continuing. Basic Event Information: Conference Name: Date(s): Location: Expected attendees:

How to fill out conference planning worksheet

How to fill out a conference planning worksheet:

1. Start by gathering all the necessary information for the conference, such as the date, time, and location.
2. List the main objectives and goals for the conference. This will help guide the planning process.
3. Determine the target audience and create a profile for the attendees. This will help in tailoring the conference to their needs and interests.
4. Identify and list the different sessions, workshops, and activities that will take place during the conference. This includes speakers, panel discussions, and any other special events.
5. Create a detailed schedule or agenda for each day of the conference. Make sure to include the start and end times for each session, as well as any breaks or networking opportunities.
6. Estimate the budget for the conference and allocate funds for different aspects such as venue rental, catering, transportation, and marketing.
7. Develop a marketing and promotion plan to attract attendees to the conference. This may include creating a website, sending out email invitations, and utilizing social media.
8. Consider any additional logistics that need to be planned, such as accommodations for out-of-town attendees, audiovisual equipment rental, and transportation arrangements.
9. Assign responsibilities and tasks to the organizing team or committee members. Clearly define who is responsible for each aspect of the conference to ensure a smooth execution.
10. Continuously evaluate and update the conference planning worksheet as new information becomes available or changes occur.

Who needs a conference planning worksheet?

1. Conference organizers or planners who are responsible for coordinating all the logistics and details of the event.
2. Event management teams who need a comprehensive and organized document to guide their planning process.
3. Stakeholders or sponsors who need visibility into the conference planning process and want to ensure their goals and objectives are being met.
4. Attendees who may be interested in reviewing the conference schedule, speakers, and session topics before the event.
5. Vendors or service providers who are involved in the conference and need to be aware of the various aspects and details of the event.

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What is conference planning worksheet?

Conference planning worksheet is a document used to organize and plan all aspects of a conference, including schedule, budget, speakers, and logistics.

Who is required to file conference planning worksheet?

Event organizers or planners are usually required to file a conference planning worksheet.

How to fill out conference planning worksheet?

To fill out a conference planning worksheet, you need to input information such as the conference name, date, location, budget, speakers, agenda, and logistics details.

What is the purpose of conference planning worksheet?

The purpose of a conference planning worksheet is to help streamline and organize the planning process for a conference, ensuring that all details are accounted for.

What information must be reported on conference planning worksheet?

Information such as conference name, date, location, budget, speakers, agenda, and logistics details must be reported on a conference planning worksheet.