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The Texas A&M University System Health Science Center Sole Source and/or Proprietary Justification Requisition No. Date: This form is to be used to aid departmental staff in relating information necessary

How to fill out sole source andor proprietary

How to fill out sole source and/or proprietary:

1. Begin by clearly identifying the product or service that you are seeking and determine if it falls under the category of sole source or proprietary.
2. Sole source means that there is only one available source for the product or service, while proprietary means that the product or service is protected by intellectual property rights.
3. Research and gather all relevant information about the product or service, including specifications, pricing, and any supporting documentation.
4. Determine if your organization meets the requirements to qualify for sole source or proprietary procurement. This may involve verifying if there is a sole supplier, or if the product or service is patented or copyrighted.
5. Complete all necessary forms or documentation required by your organization's procurement process. This may include filling out a sole source or proprietary justification form, where you provide a detailed explanation of why the product or service cannot be obtained through normal competitive bidding.
6. Provide all requested information and supporting documents to the appropriate department or individual responsible for reviewing the sole source or proprietary request.
7. Ensure that all information provided is accurate and complete, as any missing or incorrect information may delay the approval process.
8. Follow up with the reviewing department or individual to ensure that your request is being processed and to address any additional questions or concerns they may have.
9. If your sole source or proprietary request is approved, proceed with the necessary steps to finalize the procurement, such as signing contracts and arranging for payment.
10. Keep documentation of the entire process for future reference and auditing purposes.

Who needs sole source and/or proprietary:

1. Organizations or individuals who require a specific product or service that is only available from one source would need the sole source procurement method.
2. Companies that have developed a unique product or service protected by intellectual property rights, such as patents or copyrights, would need the proprietary procurement method.
3. Government agencies or public entities may also use sole source or proprietary procurement methods in certain circumstances, such as when there is a need for urgency or when it is in the best interest of the public.

Overall, it is important to carefully assess the need for sole source or proprietary procurement and ensure that all necessary steps are followed to accurately fill out the required forms and documentation.

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What is sole source and/or proprietary?

Sole source and/or proprietary refers to a situation where a product or service is only available from a single supplier or source.

Who is required to file sole source and/or proprietary?

Any individual or entity who wants to identify a product or service as sole source and/or proprietary in a procurement process may be required to file the necessary documentation.

How to fill out sole source and/or proprietary?

To fill out sole source and/or proprietary documentation, the individual or entity must provide detailed information about the product or service, including justification for why it is considered sole source or proprietary.

What is the purpose of sole source and/or proprietary?

The purpose of sole source and/or proprietary is to streamline the procurement process by identifying specific products or services that have limited availability or unique characteristics.

What information must be reported on sole source and/or proprietary?

The information that must be reported on sole source and/or proprietary includes details about the product or service, the justification for why it is sole source or proprietary, and any supporting documentation.