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BUSINESS PROCUREMENT CARD People Soft KUSC BPC Procedural Reference 8.9 Version 2.2 September 2012 KUSC Confidential Page 1 of 38 BUSINESS PROCUREMENT CARD Tables of Contents Page Overview Purpose

How to fill out business procurement card

How to fill out a business procurement card:

1. Gather necessary information: Before filling out the card, make sure to have all the required information handy, such as the company's name, address, and contact details.
2. Identify the purpose: Determine the specific purpose for which the procurement card will be used. This could include purchasing office supplies, paying for business-related expenses, or facilitating travel arrangements.
3. Review spending limits and restrictions: Familiarize yourself with any spending limits or restrictions that may apply to the procurement card. These limits may vary based on department or position within the company.
4. Complete the card details: Fill out the necessary information on the card, such as the cardholder's name, signature, and the designated billing address. Ensure all information is accurate and up-to-date.
5. Specify spending categories: Indicate the relevant spending categories for the purchases made using the card. This helps with tracking and organizing expenses for budgeting and financial reporting purposes.
6. Attach supporting documents: If required, affix any supporting documents or receipts to the procurement card form. This helps in maintaining proper records and facilitates efficient tracking of expenses.
7. Obtain necessary approvals: Depending on the company's policy, you may need to obtain approvals from designated individuals, such as supervisors or managers, before using the procurement card for certain transactions or exceeding spending limits.
8. Keep a copy for your records: Make a copy of the filled-out procurement card for your own records before submitting it for processing. This ensures you have a back-up in case any issues arise during the card activation or when reconciling expenses.
9. Submit the form for processing: Submit the completed procurement card form to the designated department responsible for processing and activating the card. Follow any additional instructions provided by your company's procurement team.

Who needs a business procurement card?

1. Small businesses: Small businesses often find procurement cards valuable for making necessary purchases without going through lengthy and complex procurement processes.
2. Employees involved in purchasing: Individuals responsible for regularly purchasing supplies, materials, or services for their company can benefit from having a business procurement card.
3. Travelers: Employees who frequently travel for business purposes can use a procurement card to conveniently pay for transportation, accommodation, meals, and other travel-related expenses.
4. Department heads: Department heads who need to have more control and visibility over their departmental expenses may find business procurement cards useful for monitoring and managing spending.
5. Organizations with frequent low-value purchases: Companies that regularly make low-value purchases, such as office supplies, can streamline their procurement process by using procurement cards.
6. Companies emphasizing efficient spending: Companies that prioritize cost efficiency and want to track and control expenses can implement business procurement cards as part of their overall expense management strategy.

For pdfFiller’s FAQs

What is business procurement card?

The business procurement card is a credit card issued to employees of a company for making purchases related to the business.

Who is required to file business procurement card?

Employees who have been issued a business procurement card are required to file for it.

How to fill out business procurement card?

To fill out a business procurement card, employees need to enter the details of the purchases made using the card.

What is the purpose of business procurement card?

The purpose of a business procurement card is to streamline the purchasing process and track expenses for the company.

What information must be reported on business procurement card?

Information such as the date of purchase, amount spent, merchant name, and purpose of the purchase must be reported on the business procurement card.

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