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BOARD OF VISITORS BOARD MEETING 700 Park Avenue, Norfolk, VA 23504 Student Center Board Room, Suite 301 May 8, 2015, MINUTES 1. Call to Order Mr. Thomas N. Choosing, Rector, called the NSU Board of

How to fill out minutes - norfolk state

How to Fill out Minutes - Norfolk State:

1. Start by entering the date and time of the meeting at the top of the minutes document. This will help provide context to the discussions and decisions made.
2. Identify the attendees of the meeting and make sure to note down their names and roles. This will help keep track of who participated in the meeting and who is accountable for any actions or decisions made.
3. Begin taking notes of the discussions and key points discussed during the meeting. It is important to be concise and capture the main ideas, decisions, and any action items that arise.
4. Use headings or sections to organize the minutes. This could include sections for agenda items, decisions, action items, and any other relevant information discussed during the meeting.
5. When recording decisions, be sure to clearly state what was decided, who made the decision, and any relevant information about the decision-making process. This will help provide transparency and clarity for future reference.
6. Include any relevant attachments, presentations, or documents that were discussed or presented during the meeting. This will help provide additional context and allow readers to refer back to specific materials if needed.

Who needs Minutes - Norfolk State:

1. Norfolk State University faculty and staff: Minutes serve as a record of important discussions, decisions, and action items that occur during meetings. They are essential for maintaining effective communication and ensuring accountability within the university.
2. Students: Minutes can provide students with insights into the decision-making processes of the university and keep them informed about important developments and decisions that may impact their academic experience.
3. Board of Directors or Trustees: Minutes serve as an official record of meetings and can be used for legal and compliance purposes. They provide a historical reference of important discussions and decisions made by the board.
4. External stakeholders and partners: Minutes can be shared with external stakeholders and partners to keep them informed about the activities and decisions of Norfolk State University. This helps maintain transparent and collaborative relationships.

Overall, filling out minutes accurately and thoroughly is essential for maintaining clear documentation of meetings, ensuring accountability, and providing a reference for future decision-making. Both internal and external stakeholders benefit from having access to these minutes to stay informed and engaged in the activities of Norfolk State University.

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