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Requisition # 40092005-Page 1 of 4
SOLE SOURCE JUSTIFICATION AND APPROVAL FOR ACQUISITION UNDER
THE SIMPLIFIED ACQUISITION THRESHOLD
1. Contracting Agency and Activity. The Department of the Interior,
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How to fill out sole source justification and
How to fill out sole source justification and:
01
Begin by providing a clear and detailed description of the goods or services needed. Include information on the specifications, the quantity required, and any unique features or requirements.
02
Outline the reasons why this procurement can only be met by a sole source supplier. Explain why no other suppliers can provide the same goods or services, such as exclusive patents or proprietary technology.
03
Include any supporting documentation or evidence to substantiate the justification. This can include market research, expert opinions, or previous successful collaborations with the sole source supplier.
04
Clearly state the anticipated benefits or advantages of procuring from the sole source supplier. This could be related to cost savings, time efficiency, quality control, or other factors specific to the goods or services.
05
Address any potential risks or concerns associated with sole sourcing, and provide a plan to mitigate them. This could include a discussion of contingency plans, alternative options that were considered but deemed unsuitable, or measures that will ensure fair and transparent pricing.
06
Review the completed sole source justification form for accuracy and completeness before submitting it for approval.
Who needs sole source justification and:
01
Government agencies or departments that are subject to procurement regulations may require sole source justification for certain purchases. This ensures that public funds are spent responsibly and that competition is maintained in the procurement process.
02
Organizations operating in highly regulated industries, such as healthcare or defense, may also be required to provide sole source justification when making significant procurement decisions.
03
Instances where time is of the essence or where the goods or services needed are highly specialized or customized can also warrant the need for sole source justification.
04
Additionally, large corporations or businesses may have internal policies or guidelines that necessitate the completion of sole source justifications for certain purchases to ensure proper oversight and due diligence.
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What is sole source justification?
Sole source justification is the documentation required to prove that a particular purchase can only be made from a single source.
Who is required to file sole source justification?
Contracting officers are required to file sole source justification.
How to fill out sole source justification?
Sole source justification can be filled out by providing detailed explanation of why only one source can meet the requirements.
What is the purpose of sole source justification?
The purpose of sole source justification is to show that there are no other viable options available.
What information must be reported on sole source justification?
Information such as the reason for sole source procurement, market research conducted, and efforts made to locate other sources must be reported on sole source justification.
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