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BOARD OF ISLAND COUNTY COMMISSIONERS MINUTES OF MEETING 23 FEBRUARY 3, 2016, WORK SESSION Public Works Summary Minutes Work Session was held between the County Commissioners and Public Works on Wednesday,

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How to fill out a work session was held:

1. Determine the purpose of the work session: Before filling out any details, it is essential to have a clear understanding of why the work session was held. Identify the desired outcomes or objectives that need to be accomplished during the session.
2. Create an agenda: Outline the topics, discussions, and activities that will take place during the work session. This will help organize the session and ensure that all necessary items are addressed.
3. Choose a suitable venue and time: Select a location that can accommodate the number of participants comfortably and provide the necessary resources for the session. Consider the availability and convenience of the participants when scheduling the session.
4. Invite relevant participants: Determine who needs to be present during the work session based on the objectives and topics to be covered. Send out invitations or notifications well in advance, providing all the necessary details such as time, venue, agenda, and any pre-work or materials required.
5. Prepare materials and resources: Gather any documents, presentations, or materials that will be needed during the work session. Ensure that all participants have access to these materials in advance, allowing them to review and come prepared.
6. Facilitate the session: As the facilitator or organizer, it is crucial to create an environment conducive to collaboration and discussion. Set ground rules, encourage active participation, and manage the time effectively to cover all agenda items.
7. Document key points and decisions: Assign someone to take minutes or notes during the work session. Capture essential discussions, agreements, action items, and any decisions made during the session. These records will help in follow-up activities and future reference.
8. Evaluate and follow up: Once the work session is concluded, evaluate its effectiveness in meeting the desired outcomes. Assess whether all the objectives were achieved and determine any necessary next steps. Follow up with participants to provide any additional information or clarify any outstanding matters.

Who needs a work session was held:

1. Project teams: Work sessions are often necessary for project teams to discuss progress, address challenges, and plan future actions. They provide an opportunity for team members to share their insights, align their efforts, and ensure the project's success.
2. Departments or cross-functional teams: Work sessions may be held to bring together different departments or teams within an organization to collaborate, resolve issues, or develop strategies. These sessions promote synergy, coordination, and communication among various stakeholders.
3. Leadership and management: Work sessions can be beneficial for leaders and managers to set goals, evaluate progress, and make important decisions. They provide a platform for brainstorming, strategic planning, and aligning the organization's direction.
4. Training or professional development: Work sessions can also be conducted to provide training or facilitate professional development opportunities. They allow participants to learn new skills, exchange knowledge, and enhance their expertise in a specific area.

In summary, work sessions are beneficial for project teams, departments, leadership, and training purposes. By following a structured approach to fill out a work session and inviting the relevant participants, effective collaboration and decision-making can take place.

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