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PROPOSED SUBSTANTIVE CHANGE POLICY PROPOSED J. F. Drake State Technical College is responsible for compliance with the SACS COC Substantive Change Policy as a condition of the institutions continuing

How to fill out substantive change policy

Point by point on how to fill out a substantive change policy:

1. Start by reviewing the current policy: Before you begin filling out the substantive change policy, it's important to familiarize yourself with the existing policy. Understand its purpose, requirements, and any specific guidelines relevant to substantive changes.
2. Identify the type of substantive change: Substantive changes can vary greatly depending on the organization or industry. Determine the nature of the change you are considering and ensure it falls under the definition of a substantive change according to your policy.
3. Gather necessary information: Collect all the information required to successfully complete the substantive change policy. This may include details about the proposed change, supporting documentation, potential impact analysis, stakeholder input, and any other relevant information.
4. Assess the potential impact: Evaluate the potential impact of the proposed substantive change. Consider the implications it may have on various stakeholders, resources, processes, and overall goals of the organization. Document these assessments to support your rationale.
5. Complete the required sections: Follow the format provided in the substantive change policy and complete all necessary sections. This may include providing a detailed description of the change, outlining the expected outcomes, describing any potential risks or mitigation strategies, and any other requested information.
6. Include supporting documentation: Depending on the nature of the substantive change, you may need to provide supporting documents such as financial projections, market research data, legal considerations, or impact assessments. Ensure that these documents are accurate, up-to-date, and relevant to the proposed change.
7. Seek input and approval: If required by your policy, involve relevant stakeholders in the review and approval process. This may include obtaining input from department heads, legal counsel, regulatory bodies, or any other individuals or groups who may be impacted or responsible for overseeing the change. Follow any specified procedures for seeking approvals.
8. Review and revise: Before finalizing your substantive change policy, review it for completeness, accuracy, and adherence to the established guidelines. Make necessary revisions or seek feedback from colleagues or subject matter experts to ensure its clarity and effectiveness.

Who needs substantive change policy?

1. Organizations undergoing significant changes: Any organization undergoing substantial changes such as mergers, acquisitions, restructuring, or other transformative initiatives may need a substantive change policy. This policy helps guide the organization through the process of identifying, evaluating, and implementing these changes effectively.
2. Regulatory or accredited entities: Industries that are regulated or require accreditation often need to demonstrate compliance with substantive change policies. These policies aim to ensure that any significant changes made within these entities are thoroughly reviewed, documented, and approved, reducing the risk of negative consequences or non-compliance.
3. Educational institutions: Universities, colleges, and educational institutions may require a substantive change policy as part of their accreditation process. This policy ensures that any proposed changes related to curriculum, programs, campus facilities, or other significant aspects of educational delivery are thoroughly evaluated to maintain quality and compliance with accreditation standards.

In summary, filling out a substantive change policy involves reviewing the existing policy, gathering necessary information, assessing potential impacts, completing required sections, and obtaining input and approvals. Organizations undergoing significant changes, regulatory or accredited entities, and educational institutions typically require a substantive change policy.

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What is substantive change policy?

Substantive change policy refers to the process and procedures institutions must follow when making significant changes to their programs, operations, or accreditation status.

Who is required to file substantive change policy?

Institutions and organizations that are accredited or seeking accreditation are required to file a substantive change policy.

How to fill out substantive change policy?

Substantive change policy must be filled out in accordance with the guidelines provided by the accrediting body or agency.

What is the purpose of substantive change policy?

The purpose of substantive change policy is to ensure that accrediting bodies are informed of any significant changes that may impact an institution's ability to meet accreditation standards.

What information must be reported on substantive change policy?

Information such as the nature of the change, justification for the change, potential impact on students, and timeline for implementation must be reported on substantive change policy.