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(Rev. February 2012) Pool vehicle OUT check Request form INSTRUCTIONS: Complete the Check-OUT Request form prior to your trip. Upon completing the requested information, give to General Services personnel
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How to fill out pool vehicle - agi
How to fill out pool vehicle:
01
Keep track of the vehicle's usage: Before filling out the pool vehicle, it's important to record the vehicle's mileage and any other relevant information. This helps keep track of the vehicle's usage and ensures accurate reporting.
02
Fill out the necessary forms: Depending on your organization's policies, there might be specific forms or documents required to fill out when using a pool vehicle. These forms often include details such as the purpose of the trip, the driver's information, the expected return time, and any additional special requirements.
03
Follow any guidelines for fueling: If the pool vehicle needs to be refueled, make sure to follow any specific guidelines provided. This might include using a specific fuel card, recording the mileage on the fuel receipt, or refueling at approved locations.
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Keep the vehicle clean and tidy: As a user of the pool vehicle, it's important to treat it with respect. Keep the vehicle clean, both inside and outside, and ensure that all personal belongings are removed once your trip is completed.
Who needs pool vehicle:
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Organizations with multiple employees: Pool vehicles are often utilized by organizations that have multiple employees who need access to a vehicle for work purposes. Instead of each employee having their own vehicle, a pool vehicle is shared among them, providing cost-saving benefits.
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Companies with specific travel requirements: Some companies have specific travel requirements that make having a pool vehicle convenient. For example, if employees frequently need to visit client locations or attend meetings at different sites, a pool vehicle ensures that there is always a vehicle available for these purposes.
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Businesses with limited parking spaces: In urban areas or offices with limited parking spaces, having a pool vehicle can alleviate the parking issues. Instead of employees bringing their own vehicles, a pool vehicle can be shared and parked in designated areas, freeing up parking spaces for other needs.
In conclusion, filling out a pool vehicle involves keeping track of usage, filling out necessary forms, following fueling guidelines, and maintaining cleanliness. Pool vehicles are beneficial for organizations with multiple employees, specific travel requirements, or limited parking spaces.
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What is pool vehicle?
Pool vehicle is a vehicle that is shared among multiple employees for business purposes.
Who is required to file pool vehicle?
Any organization or company that operates pool vehicles is required to file pool vehicle.
How to fill out pool vehicle?
Pool vehicle can be filled out by providing information about the vehicle, its usage, and the employees who use it.
What is the purpose of pool vehicle?
The purpose of pool vehicle is to provide a cost-effective and efficient transportation option for employees.
What information must be reported on pool vehicle?
Information such as vehicle identification, mileage, and employee usage must be reported on pool vehicle.
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