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MEETING ANNOUNCEMENT Rocky Mountain Branch of the American Society for Microbiology Fall meeting Saturday, October 17, 2015 9:00 am Reprint Hall Colorado Christian University Lakewood, CO 80226 Keynote

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Point by point, here's how to fill out a meeting announcement for the Rocky Mountain region:

1. Start by including a catchy and informative subject line. This should grab the attention of your target audience and clearly indicate that the announcement pertains to the Rocky Mountain region.
2. Begin the announcement with a warm greeting to your recipients and introduce yourself or your organization. This helps establish a personal connection and credibility.
3. Provide the date, time, and location of the meeting. Make sure to specify the time zone if the meeting is conducted virtually or involves participants from different regions.
4. Briefly outline the purpose and objectives of the meeting. This section should clearly explain why the meeting is being held and what attendees can expect to discuss or achieve.
5. Include any relevant background information or context that attendees should be aware of. This could include recent developments, updates, or challenges related to the Rocky Mountain region.
6. Clearly state who should attend the meeting. Specify the target audience or the specific roles or departments that are expected to participate. This helps ensure that the right people receive the invitation and minimizes unnecessary attendance.
7. Provide any necessary logistical details, such as how to join the meeting if it's virtual or the parking arrangements for in-person meetings. Also, include any special instructions or requirements attendees should be aware of.
8. End the announcement with a call to action or a next step. This could be a request to RSVP, a reminder to mark the date and time on their calendars, or any additional details about the meeting that attendees should take note of.

Who needs the meeting announcement for the Rocky Mountain region?

1. Regional employees: Those working within the Rocky Mountain region who need to be informed about this meeting and its objectives.
2. Stakeholders: Any individuals or groups with an interest or impact in the Rocky Mountain region, such as local government officials, community leaders, or business partners.
3. Participants of previous meetings: People who have already been involved in prior meetings related to the Rocky Mountain region and need to stay updated and engaged.

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