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This form is used to officially document the destruction of records in accordance with the approved Ohio State University General Records Retention Schedule or a unique Departmental/Unit Records Retention
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How to fill out CERTIFICATE OF RECORDS DESTRUCTION

01
Obtain a copy of the CERTIFICATE OF RECORDS DESTRUCTION form.
02
Fill in the name of the organization responsible for the records.
03
Include the specific type of records being destroyed.
04
Enter the date of destruction.
05
List the method of destruction used (e.g., shredding, incineration).
06
Include an authorization signature from an authorized personnel.
07
Keep a copy for your records.

Who needs CERTIFICATE OF RECORDS DESTRUCTION?

01
Organizations that maintain records that are no longer needed.
02
Businesses that are required to comply with data privacy laws.
03
Government agencies that dispose of sensitive documents.
04
Medical facilities that handle patient information.
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A secure shredding service should provide you with a Certificate of Destruction that thoroughly documents the type of shredding service you received, when it occurred, the location of where the document destruction occurred, order number, and any other important details.
10 Items Every Certificate Of Destruction Needs Company/Person Receiving The Certificate. The name of the waste generator goes in this spot. Facility Information. Work Order Number. Invoice Number. Date The Items Were Received. Description Of The Waste Received. Legal Statement. Accuracy Statement.
A Certificate of Destruction is a legal document providing proof that sensitive information has been securely and properly destroyed, adhering to federal and state privacy laws. This official certificate includes essential details: Name and address of the shredding company. Date and time of information destruction.
A Certificate of Destruction (COD) is a document containing confirmation that your sensitive and confidential data stored on paper or hard drives has been destroyed. Every Shred-it® customer receives a Proof of Service (POS) confirming that their material has been collected.
A Certificate of Destruction is an official document provided by a shredding company that confirms that sensitive documents have been securely destroyed. It typically includes the date and time of destruction, the location where it occurred, the name of the service provider, and any witnesses to the process.
The Certificate of Destruction is a comprehensive document that lists the key components of the device erased, like drive serial number, machine model number, erasure method used, software details, date of erasure, etc., to help organizations meet compliance with global data protection laws and regulations.
6 Documentation Essentials When Destroying Medical Records The Date of Destruction. Method of Destruction. Description of the Destroyed Records. Covered Dates of Service. A Statement From Your Staff. Signatures of Participants.

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A Certificate of Records Destruction is a formal document that verifies that specific records have been properly destroyed in compliance with applicable laws and regulations.
Typically, organizations that handle sensitive information, such as healthcare providers, financial institutions, and any entity that manages personal data are required to file a Certificate of Records Destruction.
To fill out a Certificate of Records Destruction, include details such as the type of records being destroyed, the destruction method used, the date of destruction, and signatures of responsible parties overseeing the process.
The purpose of a Certificate of Records Destruction is to provide proof that records have been disposed of securely and lawfully, thereby protecting sensitive information and ensuring compliance with regulations.
The information that must be reported includes the record type, destruction date, destruction method, a statement of compliance with applicable laws, and signatures of authorized personnel.
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