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Petty Cash Verification Author: Washington Created Date: 9/20/2013 10:08:40 AM ...
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How to fill out petty cash verification
How to fill out petty cash verification:
01
Gather all necessary documents and materials. This includes the petty cash log, receipts, and any other supporting documents related to the expenses.
02
Start by entering the date of the verification at the top of the form. This will help to track the frequency of verification.
03
Begin listing the cash on hand. Count the physical cash in the petty cash box or drawer and record the amount in the designated field on the verification form.
04
Move on to documenting any cash disbursements. Record the date, purpose, and amount of each expense in the petty cash log. Make sure to attach valid receipts for each disbursement.
05
Next, calculate the subtotal of cash disbursements. Add up all the expenses recorded in the petty cash log and enter the total amount in the designated field on the verification form.
06
Proceed to reconcile the petty cash. Subtract the cash disbursements subtotal from the initial cash on hand to determine any surplus or shortfall. Record this amount in the appropriate field on the verification form.
07
Complete the verification form by entering the final cash on hand. This should match the calculated amount after reconciling the petty cash.
08
Sign and date the verification form to certify its accuracy. Ensure that the person responsible for the petty cash management has also reviewed and signed the form.
Who needs petty cash verification:
01
Organizations and businesses that use petty cash for day-to-day expenses and small purchases often require petty cash verification. This includes retail stores, offices, restaurants, and other establishments.
02
Individuals in charge of managing petty cash, such as cashiers, office managers, or designated staff members, are responsible for conducting petty cash verification.
03
Financial auditors or accountants may also need petty cash verification to ensure accurate financial records are maintained and to identify any discrepancies or fraudulent activities.
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What is petty cash verification?
Petty cash verification is the process of reconciling and confirming the amount of petty cash held by an organization with the actual physical cash on hand.
Who is required to file petty cash verification?
Typically, the person responsible for managing the petty cash fund is required to file the petty cash verification.
How to fill out petty cash verification?
Petty cash verification is filled out by comparing the physical cash on hand with the recorded amount in the petty cash log, and documenting any discrepancies.
What is the purpose of petty cash verification?
The purpose of petty cash verification is to ensure that the amount of petty cash is accurately tracked and that there are no discrepancies.
What information must be reported on petty cash verification?
The petty cash verification report must include the date of verification, the total amount of cash on hand, any discrepancies found, and the signature of the person conducting the verification.
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