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MINUTES MONTANA SENATE 53rd LEGISLATURE REGULAR SESSION SELECT COMMITTEE ON SCHOOL FINANCE Call to Order: By Chairman Mike Gilligan, on March 22, 1993, at 8:00 a.m. ROLL CALL Members Present: Sen.
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How to fill out minutes call to order
How to fill out minutes call to order:
01
Begin by stating the date, time, and location of the meeting at the top of the document. This information helps identify when and where the meeting took place.
02
Include the names of the attendees present at the meeting. This helps establish who participated in the discussion and decision-making process.
03
Write a clear and concise statement that the meeting has been called to order. This establishes the official start of the meeting and sets the tone for the minutes.
04
Summarize any important points discussed during the call to order. Include any motions or resolutions proposed and the outcomes of those proposals.
05
Document any announcements or reports made during the call to order. This might include updates from committee members, significant achievements, or upcoming events that were discussed.
06
Include any decisions made during the call to order and how those decisions were reached. This helps provide a record of the decision-making process and ensures transparency.
07
If there were any actions or tasks assigned during the call to order, make sure to record them. Include who is responsible for each task and the deadline for completion.
08
Close the minutes call to order with a clear statement that the call to order has been adjourned. This signifies the end of that specific portion of the meeting.
Who needs minutes call to order:
01
Anyone who was unable to attend the meeting but needs to be informed of what occurred during the call to order.
02
Committees, organizations, or governing bodies that require a record of their meetings for legal or procedural purposes.
03
Stakeholders or shareholders who have an interest in the decisions or discussions that took place during the call to order.
In summary, minutes call to order should be filled out by following a structured approach that includes documenting important details, summarizing discussions and decisions, recording any actions or tasks assigned, and concluding with an adjournment statement. These minutes are essential for those who were not present at the meeting but need to stay informed, as well as for maintaining an official record of the meeting for legal or procedural purposes.
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