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Nevada Commission on Tourism OUTLAY REPORT and REQUEST FOR REIMBURSEMENT FOR PROJECTS RELATING TO TOURISM GRANTS 1. Grant ID: 2. Type of Request Final Partial 4. Evaluation Form attached yes (for

How to fill out outlay report and request

Steps to fill out an outlay report and request:

1. Gather all necessary information: Collect all relevant receipts, invoices, and supporting documents for the expenses you need to report. Make sure you have accurate and detailed information about each expenditure.
2. Complete the header section: Start by filling out the header section of the outlay report and request form. Include the necessary details such as your name, department, position, and contact information. Also, include the date and any reference number if applicable.
3. Provide a summary of expenses: In this section, you need to list all the expenses you are reporting. Create a detailed list that includes the date of each expense, the amount, and a brief description of what it was for. Be precise and specific to ensure clarity and accuracy.
4. Attach supporting documents: Along with the outlay report and request form, attach all the supporting documents such as receipts, invoices, and any other relevant paperwork. Make sure these documents are well-organized and easily identifiable.
5. Calculate the total expenses: Sum up all the expenses listed in the report to calculate the total. Double-check your calculations to avoid any errors.
6. Provide an explanation or justification: If there are any expenses that require additional explanation or justification, provide a clear and concise explanation in a separate section. This will help the approver understand the reason behind the expense.
7. Obtain necessary approvals: Depending on your organization's protocols, you may need to seek approvals from specific individuals or departments before submitting the outlay report and request. Follow the required approval process diligently.

Who needs an outlay report and request?

1. Employees: Employees who have incurred expenses on behalf of the organization and need reimbursement or clearance for those expenses.
2. Managers and supervisors: Managers and supervisors who need to review and approve the expenses incurred by their team members.
3. Finance department: The finance department of the organization needs the outlay report and request to process reimbursements or allocate funds accordingly.
4. Auditors: Auditors may require the outlay report and request to verify the accuracy and legitimacy of the reported expenses during audits.

Overall, anyone involved in the expense reimbursement or financial management process within an organization may need an outlay report and request.

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