Get the free Minutes of Commission Meeting - New Hampshire Lottery

NEW HAMPSHIRE LOTTERY COMMISSION 14 INTEGRAL DRIVE, CONCORD, NEW HAMPSHIRE 03301 MINUTES OF COMMISSION MEETING JULY 26, 2011 9:30 AM PRESENT: Debra Douglas, Chairman Paul J. Holloway, Commissioner

How to fill out minutes of commission meeting

How to fill out minutes of commission meeting:

1. Start by including the date, time, and location of the commission meeting at the top of the document.
2. Create a list of attendees, including the names and official titles of all those present.
3. Begin the minutes by providing a brief summary of the meeting's purpose or agenda.
4. Record all discussions and decisions made during the meeting, using clear and concise language.
5. Include any relevant presentations or reports given during the meeting, noting the names of presenters.
6. Document any motions or resolutions proposed and whether they were approved or rejected.
7. Make sure to accurately record any votes that took place, specifying the outcome (e.g., unanimous, majority) for each vote.
8. Note any action items or tasks assigned during the meeting, along with the responsible individuals and deadlines.
9. Wrap up the minutes with a summary of the main points discussed and any concluding remarks.
10. Finally, distribute the minutes to all commission members and other relevant stakeholders as necessary.

Who needs minutes of commission meeting:

1. The commission members themselves require the minutes to recall the topics discussed, decisions made, and actions agreed upon during the meeting.
2. The minutes are essential for administrative purposes, as they serve as an official record of the commission's activities and decisions.
3. Stakeholders or individuals affected by the commission's work may request the minutes to stay informed or to confirm that their concerns were adequately addressed.
4. The minutes can be used as a reference point for future meetings, helping to ensure consistent decision-making and follow-up on action items.
5. Government agencies, auditors, or legal entities may also require access to the minutes for compliance, transparency, or investigative purposes.

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What is minutes of commission meeting?

Minutes of commission meeting are official records that document the discussions, decisions, and actions taken during a meeting of a commission.

Who is required to file minutes of commission meeting?

The commission secretary or designated individual is typically responsible for filing the minutes of a commission meeting.

How to fill out minutes of commission meeting?

Minutes of commission meeting should be filled out by documenting the date and time of the meeting, attendees present, agenda items discussed, decisions made, and any other relevant information.

What is the purpose of minutes of commission meeting?

The purpose of minutes of commission meeting is to provide a written record of what took place during the meeting for reference and accountability.

What information must be reported on minutes of commission meeting?

Information that must be reported on minutes of commission meeting includes decisions made, actions taken, attendees present, and any other important discussions.