Get the free Exceptions to the Meals and Lodging Guidelines

This document outlines the exceptions to the meals and lodging guidelines for business travel as approved by Old Dominion University and the Commonwealth of Virginia. It specifies responsibilities,

How to fill out exceptions to form meals

How to fill out Exceptions to the Meals and Lodging Guidelines

1. Review the Meals and Lodging Guidelines thoroughly to understand standard allowances.
2. Identify the specific instances where your expenses exceed the guidelines.
3. Gather supporting documentation for each exception, such as receipts or invoices.
4. Clearly list each exception you are requesting, including the date, purpose, and amount.
5. Complete the Exceptions Form, ensuring all required fields are filled out accurately.
6. Attach your supporting documentation to the Exceptions Form.
7. Submit the completed form and documentation to the designated approver or department.
8. Follow up to ensure your exceptions are reviewed and approved.

Who needs Exceptions to the Meals and Lodging Guidelines?

1. Employees traveling for work who have necessary expenses that exceed standard meal and lodging allowances.
2. Individuals attending conferences or events on behalf of their employer requiring additional funds for meals and lodging.
3. Employees in remote locations where standard guidelines do not adequately cover costs.
4. Personnel with unique dietary needs or special arrangements requiring different meal expenses.

For pdfFiller’s FAQs

What is Exceptions to the Meals and Lodging Guidelines?

Exceptions to the Meals and Lodging Guidelines refer to specific circumstances under which an individual or organization may seek approval for meal and lodging expenses that do not conform to the standard guidelines.

Who is required to file Exceptions to the Meals and Lodging Guidelines?

Individuals or entities seeking reimbursement for meals and lodging that exceed set limits or do not meet established criteria are required to file Exceptions to the Meals and Lodging Guidelines.

How to fill out Exceptions to the Meals and Lodging Guidelines?

To fill out Exceptions to the Meals and Lodging Guidelines, one must complete the designated form, providing detailed information about the expenses incurred, the reasons for the exceptions, and any supporting documentation that justifies the request.

What is the purpose of Exceptions to the Meals and Lodging Guidelines?

The purpose of Exceptions to the Meals and Lodging Guidelines is to allow for flexibility in reimbursing legitimate expenses that arise under special circumstances that fall outside the typical rules.

What information must be reported on Exceptions to the Meals and Lodging Guidelines?

The information that must be reported includes the date of the expenses, the location, the nature of the expenses, the amount spent, the reasons for the exceptions, and any relevant receipts or documentation.