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Construction Contract CLOSEOUT Checklist Current Date: Project Name & No. Coast. Rep.: Substantial Completion Date PM: Contractor AE: Yes All Field Issues are resolved. Yes Site and Building clean

How to fill out construction contract closeout checklist

How to fill out a construction contract closeout checklist:

1. Review the contract: Start by carefully reviewing the construction contract to ensure that you understand all the terms and requirements. This will help you in filling out the checklist accurately.
2. Gather necessary documentation: Collect all the relevant documents such as invoices, receipts, change orders, and any other paperwork related to the construction project. This will help you verify that all contractual obligations have been fulfilled.
3. Verify completion of work: Go through each item in the checklist and verify if the required work has been completed. This includes checking if all construction activities, inspections, and necessary approvals have been obtained.
4. Check for outstanding payments: Review the contract terms regarding payments. Ensure that all suppliers, subcontractors, and vendors have been paid in accordance with the agreed terms. This will help you avoid any legal disputes or delays in closing out the project.
5. Inspect the site: Conduct a thorough inspection of the construction site to ensure that all work has been completed as per the contract specifications. Check for any deficiencies or unfinished tasks that need to be addressed before closing out the project.
6. Document any changes or deviations: If there were any changes or modifications made to the original contract, make sure to document them accurately. This includes keeping a record of change orders, additional work, or any variations that may have impacted the project scope or budget.
7. Confirm project completion: Once you have reviewed and checked off all the items on the contract closeout checklist, confirm that the construction project is fully completed. This includes obtaining any necessary sign-offs or certificates of completion from the appropriate authorities.
8. Prepare necessary paperwork: In the final step, gather all the completed checklist, supporting documentation, and any other required paperwork. Make sure that everything is organized and easily accessible for future reference.
9. Communicate with stakeholders: Share the completed checklist and relevant documentation with all stakeholders involved in the construction project. This includes the owner, contractors, lenders, and any other parties as required.
10. Archive the records: Lastly, ensure that all the records related to the construction contract closeout are properly archived and stored for future reference. These records will be useful in case of any audits, disputes, or claims that may arise later on.

Who needs a construction contract closeout checklist?

1. Contractors: Contractors who have completed a construction project need a closeout checklist to ensure that all the contractual obligations have been fulfilled and the project can be officially closed.
2. Owners: Owners or developers of the construction project require a closeout checklist to verify that all work has been completed as per the contract specifications and to ensure a smooth transition to the next phase.
3. Subcontractors and Suppliers: These parties may also benefit from having a closeout checklist to ensure that they have been paid in full and have fulfilled their obligations before the project is officially closed.
4. Lenders and Financial Institutions: Lenders and financial institutions involved in the construction project may require a closeout checklist to verify that the project has been completed as planned, which may affect funding or loan disbursement.
5. Regulatory Authorities: Local authorities or regulatory bodies may request a closeout checklist to ensure that all necessary permits, inspections, and compliance requirements have been met before the project is officially closed.
6. Insurance Providers: Insurance providers may require a closeout checklist to verify that all necessary safety measures and risk mitigation strategies have been implemented and complied with during the construction project.
7. Legal Professionals: Lawyers or legal professionals involved in the construction project may use the closeout checklist to ensure that all contractual obligations are fulfilled and to address any potential legal issues or disputes.

For pdfFiller’s FAQs

What is construction contract closeout checklist?

Construction contract closeout checklist is a document that outlines all the necessary steps and requirements that need to be completed at the end of a construction project.

Who is required to file construction contract closeout checklist?

The general contractor or the individual responsible for overseeing the construction project is required to file the construction contract closeout checklist.

How to fill out construction contract closeout checklist?

The construction contract closeout checklist should be filled out by providing all the requested information, ensuring that all necessary tasks are completed and verified.

What is the purpose of construction contract closeout checklist?

The purpose of the construction contract closeout checklist is to ensure that all aspects of the construction project have been completed satisfactorily and that all contractual obligations have been met.

What information must be reported on construction contract closeout checklist?

The construction contract closeout checklist must include information such as project completion date, final payment details, any outstanding issues or disputes, and warranty information.

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