Get the free SOLE/SINGLE SOURCE JUSTIFICATION - rpi

This form is designed for department personnel to justify a purchase exceeding $5000 when competition is not feasible. It outlines the criteria for sole and single source justifications.

How to fill out solesingle source justification

How to fill out SOLE/SINGLE SOURCE JUSTIFICATION

1. Identify the need for the purchase or service.
2. Determine why a single source is required for the procurement.
3. Gather supporting documentation that justifies the sole source selection.
4. Fill out the SOLE/SINGLE SOURCE JUSTIFICATION form accurately.
5. Include detailed descriptions and justification for why no other alternatives exist.
6. Review the completed form for accuracy and completeness.
7. Obtain necessary approvals from all relevant stakeholders.

Who needs SOLE/SINGLE SOURCE JUSTIFICATION?

1. Government agencies and departments making procurements.
2. Companies or organizations required to explain why they are not seeking multiple bids.
3. Procurement officers and contract managers responsible for purchasing decisions.

People Also Ask about

What is an example of a sole source justification?

Example: A pharmaceutical drug, which is under a multiple year patent and is only sold directly by the manufacturer. Example: A one-of-a-kind oscilloscope that is available from only one source. Example: A supplier that possesses exclusive and/or predominant capabilities.

What is the justification for a single source supplier?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

What is a sample justification for sole source?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

What is the justification for sole source vendor?

Sole Source Purchase Justification Definition: Sole source procurement is one in which only one supplier can provide the commodity, technology and/or perform the services required. Every order, not on State Contract, that cannot be competitively bid, and is over $2500, must be documented as a sole source.

What's the difference between single source and sole source?

Single sourcing is where a particular supplier is chosen by an organisation, even when other suppliers are available. Sole sourcing is where there is only one supplier available for the required product or service that your organisation needs. It's also sometimes referred to as monopolistic supplier.

What is the justification for sole supplier?

Justifications for Sole Source Only a particular brand or "make" is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.

How do you justify single sourcing?

Single Source Purchase Justification Past experience with a particular issue and this vendor has the historical knowledge or was the original installer. Experience with similar projects at other agencies or at other levels of government. Demonstrated expertise.

What are the justifications for single sourcing?

The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.

Why choose single sourcing?

Single sourcing advantages: Single sourcing can offer continuous levels of quality and price stability. Single sourcing can result in reduced order lead times. Building a strong relationship is easier with just one supplier and helps to build trust between buyer and supplier.

How to write a single source justification?

How to Document a Sole-Source Purchase. Start here, your sole-source justification should answer these three basic questions: What are the unique specifications/circumstances/requirements that are needed? Why is this the only (sole) supplier/solution/product that meets the user's requirements?

For pdfFiller’s FAQs

What is SOLE/SINGLE SOURCE JUSTIFICATION?

SOLE/SINGLE SOURCE JUSTIFICATION is a documented explanation required to justify why a specific vendor or supplier is the only source that can provide the goods or services needed for a procurement action, usually due to unique capabilities or specific circumstances.

Who is required to file SOLE/SINGLE SOURCE JUSTIFICATION?

Typically, procurement personnel or contract officers within an organization are required to file SOLE/SINGLE SOURCE JUSTIFICATION when they determine that only one supplier can fulfill a specific requirement.

How to fill out SOLE/SINGLE SOURCE JUSTIFICATION?

To fill out a SOLE/SINGLE SOURCE JUSTIFICATION, one must provide detailed information about the requirement, the vendor's unique qualifications, the reasons for the sole sourcing, and any market research conducted to confirm that no alternative suppliers are available.

What is the purpose of SOLE/SINGLE SOURCE JUSTIFICATION?

The purpose of SOLE/SINGLE SOURCE JUSTIFICATION is to provide transparency and accountability in the procurement process, ensuring that the decision to award a contract to a single source is appropriately documented and justified.

What information must be reported on SOLE/SINGLE SOURCE JUSTIFICATION?

The information that must be reported includes a description of the goods or services required, the rationale for selecting the sole source, the unique qualifications of the vendor, and details of any attempts to identify other potential suppliers.