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LABORATORY MOVE/CLOSEOUT CHECKLIST Northwestern University Vice President for Research Office for Research Safety LABORATORY INFORMATION Laboratory to be closed out: Building Room(s) Date laboratory

How to fill out laboratory closeout checklist

How to fill out a laboratory closeout checklist:

1. Review the checklist: Before starting, carefully read through the laboratory closeout checklist to familiarize yourself with the requirements and items to be completed.
2. Gather necessary information: Collect all relevant documents, records, and data that are required to complete the checklist. This may include experiment protocols, safety data sheets, calibration records, and any other documentation related to the laboratory operations.
3. Start with administrative tasks: Begin by filling out the administrative sections of the checklist, such as laboratory name, address, contact information, and the date of closeout. Ensure that all the details are accurate and up to date.
4. Equipment and instrumentation: Proceed with the section related to equipment and instrumentation. Check each item against the inventory list and note any discrepancies or missing equipment. Make sure that all equipment is properly cleaned before closeout.
5. Chemicals and hazardous materials: Assess the storage areas, cabinets, and shelves to ensure that all chemicals and hazardous materials are properly labeled, stored, and secured. Verify that any expired or unused chemicals are disposed of according to the established guidelines.
6. Safety protocols and procedures: Evaluate the laboratory's compliance with safety protocols and procedures. This includes checking emergency exits, fire extinguishers, eyewash stations, and safety showers for functionality and accessibility. Make note of any safety concerns or recommended improvements.
7. Documentation and records: Examine the laboratory's documentation and records to ensure that they are well-organized, complete, and up to date. This may include safety training records, laboratory notebooks, maintenance logs, and any necessary permits or certifications.
8. Waste management: Inspect the waste management practices to verify that all hazardous waste is being handled and disposed of properly. Confirm that all waste containers are appropriately labeled and stored according to regulations.
9. Cleanliness and organization: Assess the overall cleanliness and organization of the laboratory space. Ensure that work areas, benches, and storage areas are clean, free from clutter, and well-maintained. Report any issues that need attention or improvements.
10. Final review and sign-off: Before completing the checklist, review each section to ensure that all requirements have been met. Make any necessary corrections or additions. Once satisfied, sign and date the checklist, indicating that the laboratory has been properly closed out.

Who needs a laboratory closeout checklist?

1. Laboratory managers: Laboratory closeout checklists are essential for laboratory managers as they are responsible for ensuring the proper and efficient closure of the lab. By following the checklist, managers can ensure that all necessary tasks are completed and that the laboratory is in compliance with regulations.
2. Researchers and scientists: Researchers and scientists working in the laboratory also need the checklist as a reference to ensure that they have completed all necessary procedures and requirements before closing down the lab. It helps them maintain a systematic approach to the closeout process.
3. Safety officers: Safety officers utilize the laboratory closeout checklist to assess the safety aspects and equipment condition during the closeout process. This includes verifying the proper storage and disposal of hazardous materials, as well as checking the functionality of safety equipment and adherence to safety protocols.
4. Auditors and regulatory bodies: Auditors and regulatory bodies may require laboratory closeout checklists to ensure compliance with industry standards and regulations. These checklists provide them with a comprehensive overview of the laboratory's operations, safety measures, and the completion of necessary procedures before closure.

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