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Citing Archival Sources Remember that the purpose of citation is to guide your reader to the source of the information (even if only a single copy is available), so it is always better to provide

How to fill out citing archival sources

How to fill out citing archival sources:

1. Start by gathering all relevant information about the archival source. This includes the title of the document or record, the name of the archival collection or repository, the date of creation, and any unique identifiers such as accession numbers or call numbers.
2. Determine the appropriate citation style to use for your academic or professional field. Common citation styles for archival sources include Chicago Manual of Style (CMS) and Society of American Archivists (SAA) guidelines. Familiarize yourself with the specific formatting rules for citing archival sources in your chosen style.
3. Begin the citation with the name of the creator or author of the archival document. If the creator is unknown, you can include the name of the collection or repository as the first element.
4. Provide the title of the document or record, enclosed in quotation marks or italics depending on the citation style. If there is no distinct title, describe the document briefly in a way that distinguishes it from other materials in the collection.
5. Include the name of the archival collection or repository where the document is housed. If the collection has a specific title or number, make sure to include it. Additionally, provide the location of the collection, such as the city or institution.
6. Mention the date of creation or publication of the archival document. If the exact date is unknown, use an approximate date or indicate the relevant time period.
7. Incorporate any unique identifiers that can help identify and locate the document within the collection. This can include accession numbers, call numbers, and box or folder numbers.

Who needs citing archival sources:

1. Researchers and scholars who are conducting academic studies or writing scholarly papers often need to cite archival sources to support their arguments or provide evidence for their claims. Citing archival sources adds credibility and authority to their work by demonstrating thorough research.
2. Historians rely heavily on archival sources to study and interpret the past. They frequently need to cite archival documents to support their historical narratives and reconstruct events with accuracy.
3. Journalists and writers who are working on non-fiction books or articles may need to cite archival sources as they delve into historical events or uncover previously unknown information. Citing these sources helps to verify the facts presented in their work and adds depth to their reporting.
4. Genealogists and family historians often consult archival sources to trace their ancestry and learn more about their family history. When sharing their findings with others, it is important for them to properly cite the archival sources they used to maintain transparency and provide a clear path for others to explore further.
5. Archivists and librarians involved in creating finding aids and cataloging archival collections need to document and cite the sources accurately. This ensures that future researchers can easily locate and access the materials, contributing to the preservation and accessibility of archival records.

For pdfFiller’s FAQs

What is citing archival sources?

Citing archival sources involves acknowledging the specific archives or repositories where original historical documents are found.

Who is required to file citing archival sources?

Researchers, historians, writers, and anyone using archival sources in their work are required to properly cite the sources.

How to fill out citing archival sources?

Citing archival sources typically involves including information such as the archive's name, collection title, box or folder number, and the document's specific location.

What is the purpose of citing archival sources?

The purpose of citing archival sources is to provide credit to the original creators of the documents, as well as to allow others to locate and verify the information.

What information must be reported on citing archival sources?

Information such as the document's title, author, publication date, page number, and the archive's location should be reported when citing archival sources.

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