Get the free Procurement Card Missing Receipt Form

This form is used for reporting lost or missing receipts related to purchases made for official university business at Texas A & M University-Corpus Christi.

How to fill out procurement card missing receipt

How to fill out Procurement Card Missing Receipt Form

1. Obtain the Procurement Card Missing Receipt Form from the appropriate department or online portal.
2. Fill in your name, department, and contact information at the top of the form.
3. Provide the date of the transaction and the amount spent.
4. Include a brief description of the purchase and the reason for the missing receipt.
5. Attach any backup documentation, such as bank statements or transaction logs, if available.
6. Sign and date the form, confirming the information is accurate to the best of your knowledge.
7. Submit the form to the designated approver or department for processing.

Who needs Procurement Card Missing Receipt Form?

1. Employees who have lost receipts for procurement card transactions.
2. Finance or accounting personnel who require documentation to reconcile accounts.
3. Managers overseeing procurement card usage in their departments.

People Also Ask about

What is the affidavit of loss of official receipts?

An Affidavit of Loss for an Official Receipt is a formal, notarized declaration that the official receipt has been lost, misplaced, or destroyed. It is commonly required by Philippine government offices such as the BIR, LTO, and various LGUs as a prerequisite to issuing a replacement receipt or document.

How do I claim a lost receipt?

To claim expenses without a receipt or invoice, you will often need to explain the reason for the missing evidence and provide a signed statement justifying the expense and asserting that the amount is correct. This signed statement is known as an affidavit.

What should I do if I lose a receipt?

Contact Your Bank: Reach out to your bank's customer service. They can often provide a duplicate receipt or confirm the transaction details.

How to do a missing receipt declaration?

Enter a missing receipt affidavit From within the mobile application, select the expense entry to which you want to add the Missing Receipt Declaration. At the top of the expense details, select Add Receipt. From the list of options that appear, select Missing Receipt Declaration.

How to write a letter for a lost receipt?

I, __ hereby declare that I have lost or accidently destroyed the orginal receipt. I further declare that I have not and will not use this receipt (if found) to claim reimbursement from any other source, or to support any claim for income tax deductions in the future.

How do I write an example of an affidavit?

The following are six critical sections that must be included: Title. This is either your name (“Affidavit of Jane Doe”) or the specific case information. Statement of identity. The next paragraph tells the court about yourself. Statement of truth. Statement of facts. Closing statement of truth. Sign and notarize.

How to write an affidavit for a lost slip?

AFFIDAVIT OF LOST SLIP I am the holder of Gerrys Slip that was given to me on the submission of my documents. During this period I lost my slip and despite diligent efforts exerted, I could no longer locate, The said slip has not been confiscated by any officer of the law or the issuing office or agency.

How do I write an affidavit for a missing receipt?

By my signature below, I hereby certify that I incurred the above expense for a legitimate University business purpose; the receipt has been lost or is not available; and no reimbursement of this expense has been or will be sought or accepted from another source.

For pdfFiller’s FAQs

What is Procurement Card Missing Receipt Form?

The Procurement Card Missing Receipt Form is a document used to report and seek approval for expenses incurred using a procurement card when the original receipt is not available.

Who is required to file Procurement Card Missing Receipt Form?

Employees who have made purchases using a procurement card and cannot provide the original receipt are required to file the Procurement Card Missing Receipt Form.

How to fill out Procurement Card Missing Receipt Form?

To fill out the Procurement Card Missing Receipt Form, you need to provide details such as the date of purchase, the amount spent, the merchant's name, a brief description of the purchase, and the reason for the missing receipt.

What is the purpose of Procurement Card Missing Receipt Form?

The purpose of the Procurement Card Missing Receipt Form is to document missing receipts for proper record-keeping and to ensure that the expenses can still be accounted for and reimbursed.

What information must be reported on Procurement Card Missing Receipt Form?

The information that must be reported includes the date of the transaction, the amount, the merchant name, a description of the purchase, the procurement card holder's name, and the reason for the missing receipt.