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REQUEST FOR QUOTATION Quote Number Date Issued 14182183 July 1, 2014, Deadline Time 2:00 p.m. Requested Delivery Date 10 working days (or less) from receipt of file Deadline Date July 9, 2014, Contact
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How to fill out request for quotation
01
Start by gathering all the necessary information about the product or service you require. This includes specifications, quantities, and any specific requirements you may have.
02
Research potential suppliers or vendors who can provide the desired product or service. It's important to choose reliable and reputable companies that can meet your needs effectively.
03
Contact the chosen suppliers or vendors and request for a quotation. This can usually be done through email or a formal document. Inquire about their pricing, delivery terms, and any additional charges or fees.
04
Carefully review the received quotations. Compare the pricing, terms, and conditions from different suppliers to determine the most suitable option for your requirements.
05
If needed, seek clarification from the suppliers regarding any doubts or uncertainties about their quotation. This can help avoid any misunderstandings or discrepancies later on.
06
Once you have chosen the most favorable quotation, notify the supplier of your decision and confirm the order. Include any additional details or instructions that may be necessary for the successful fulfillment of the request.
07
Keep a record of all communication and documentation related to the request for quotation. This can serve as a reference in case of any issues or disputes that may arise during the procurement process.
08
Communicate with the supplier regularly to ensure a smooth and timely delivery of the product or service. Monitor the progress and address any concerns or delays promptly.
09
Once the requested product or service has been delivered, inspect it for quality and conformity with the agreed-upon specifications. If any discrepancies or issues are identified, notify the supplier immediately and work towards a resolution.
10
Finally, evaluate the performance of the suppliers based on their responsiveness, reliability, and the overall satisfaction of the procurement process. Provide feedback that can be useful for improvement in future interactions.
Who needs request for quotation?
01
Individuals or businesses looking to purchase goods or services from external suppliers or vendors.
02
Organizations that want to ensure competitive pricing and have a clear understanding of the costs involved before making a decision.
03
Companies that require documentation for auditing and accountability purposes, as the request for quotation serves as evidence of the procurement process.
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What is request for quotation?
Request for quotation is a document used in procurement to invite suppliers to submit a quote for supplying goods or services.
Who is required to file request for quotation?
The procurement department or team is usually responsible for filing a request for quotation.
How to fill out request for quotation?
To fill out a request for quotation, provide detailed information about the goods or services required, quantity needed, and any specific requirements.
What is the purpose of request for quotation?
The purpose of request for quotation is to gather competitive bids from suppliers in order to obtain the best price and quality for goods or services.
What information must be reported on request for quotation?
Information such as product or service specifications, quantity needed, delivery requirements, and any terms and conditions should be reported on a request for quotation.
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