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05/25/05-Page 1 Item #8 CITY OF DANA POINT, CALIFORNIA YOUTH BOARD REGULAR MEETING MINUTES May 5, 2005, CALL TO ORDER The Regular Meeting of the Youth Board of the City of Dana Point, California,

How to fill out call to order

How to Fill Out Call to Order:

1. Begin by including the date and time of the meeting on the call to order form.
2. Write down the name and position of the person who will be conducting the meeting.
3. Include any necessary notes or reminders for attendees, such as the location or agenda items.
4. Make sure to list down any important items or topics that will be discussed during the meeting.
5. If necessary, include any special instructions or requirements for attendees, such as bringing specific documents or materials.
6. Double-check the form for accuracy and completeness before distributing it to the attendees.

Who Needs Call to Order:

1. Call to order is typically needed for any formal meetings, such as board meetings, committee meetings, or business conferences.
2. It is necessary to have a call to order to establish the official start of the meeting and set the tone for the proceedings.
3. Call to order ensures that all attendees are aware of the meeting's purpose and are prepared to participate effectively.
4. It is useful for maintaining structure and order in meetings, allowing the agenda items to be discussed in an organized manner.
5. Call to order is particularly important for organizations or groups that have bylaws or governing rules that require it.
6. Even informal meetings can benefit from a call to order as it helps to focus the attendees' attention on the meeting's objectives and expectations.

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