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REQUEST FOR QUOTES FOR JANITORIAL SERVICES Issue Date: March 23, 2015, Quotes Due: April 17, 2015:5 p.m. PST Send Quotes to: (5 hard copies + 1 digital copy) Leslie Canton City of Temple City Parks
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How to fill out request for quotes for

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Point by point: How to fill out a request for quotes:

01
Start by identifying your needs: Determine what goods or services you require and clearly outline the specifications, quantities, and any other relevant details. This will help suppliers provide accurate quotes.
02
Research potential suppliers: Look for reputable companies that offer the products or services you need. Consider factors such as their expertise, reputation, pricing, delivery terms, and any specific requirements you may have.
03
Prepare the request document: Create a standard template or use one provided by the supplier. Include your company's name, address, contact information, and the date. Specify the deadline for submitting quotes and provide a brief description of your requirements.
04
Outline the scope of work: Provide a detailed description of what you are looking for, including technical specifications, desired quality levels, and any specific certifications required. This clarity will help suppliers provide accurate and comparable quotes.
05
Include any special requirements: If you have specific expectations or requirements, such as delivery timelines, support services, or customization options, be sure to clearly communicate these in the request document.
06
Request pricing information: State clearly whether you are looking for fixed prices, hourly rates, or any other pricing structure. This will help suppliers provide quotes in the desired format. If applicable, specify any desired terms, such as discounts for bulk orders or ongoing contracts.
07
Indicate the evaluation criteria: Outline the factors that will be used to evaluate the quotes, such as price, quality, delivery time, or customer service. This will ensure that suppliers understand what is important to you and tailor their quotes accordingly.
08
Provide submission instructions: Specify how suppliers should submit their quotes, such as via email, through an online portal, or by mail. Clearly state the deadline for submission and provide any necessary contact information for clarifications or inquiries.
09
Review and compare quotes: Once you have received the quotes, carefully evaluate them based on the predetermined criteria. Compare factors such as price, quality, delivery terms, and the supplier's reputation before making a decision.

Who needs request for quotes:

01
Businesses seeking competitive pricing: Requests for quotes are commonly used by businesses to gather and compare pricing information from multiple suppliers. This allows them to make informed decisions and secure the best possible prices for the goods or services they require.
02
Procurement departments: Within organizations, procurement departments often handle the task of requesting quotes. They ensure that the needs of the company are properly communicated to potential suppliers and evaluate the received quotes to select the most suitable option.
03
Individuals or organizations planning projects: Requesting quotes is not limited to businesses. Individuals or organizations planning events, construction projects, or any other undertaking that requires goods or services can also benefit from gathering quotes to compare prices and select the most advantageous offer.
In conclusion, filling out a request for quotes involves identifying your needs, researching suppliers, preparing the request document, outlining the scope of work, including any special requirements, requesting pricing information, indicating evaluation criteria, providing submission instructions, and finally reviewing and comparing the quotes. This process is essential for businesses, procurement departments, and individuals or organizations planning various projects.
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Request for quotes is used to obtain pricing information from vendors or suppliers for goods or services.
Any individual or organization looking to purchase goods or services from vendors or suppliers.
Request for quotes can be filled out by providing details of the goods or services needed, desired specifications, quantity, and any other relevant information.
The purpose of request for quotes is to gather pricing information from vendors or suppliers to help make informed purchasing decisions.
Information such as the goods or services needed, desired specifications, quantity, delivery requirements, and any other relevant details.
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