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INSTRUCTIONS TO BIDDERS 1.01 DEFINITION OF TERMS A. Bidding Documents: Includes the Invitation to Bid, Instructions to Bidders, Bid Form, Subcontractor List, sample bidding and contract forms, proposed

How to fill out instructions to bidders

Instructions to bidders are an essential part of any procurement process. They provide detailed information and guidance to potential bidders on how to submit their proposals or bids. Here is a step-by-step guide on filling out instructions to bidders:

Title and Introduction:

1. Start by providing a clear and concise title for the document, such as "Instructions to Bidders."
2. Include a brief introduction that explains the purpose of the instructions and sets the context for bidders.

General Information:

1. Provide general information about the project or procurement, including the name, description, and objective.
2. Specify the location, scope, and key requirements of the project.
3. Outline any eligibility criteria or qualifications that bidders must meet.

Pre-Bid Conference or Site Visit:

1. If applicable, mention any pre-bid conferences or site visits and provide the date, time, and location.
2. Explain the purpose of these meetings and highlight their importance for bidders.

Bid Submission:

1. Clearly describe how bidders should submit their proposals, whether through email, mail, or an online platform.
2. Specify the deadline for bid submission, including the exact date and time.
3. Provide any specific formatting requirements for the bid documents, such as font size, margins, or electronic file formats.

Bid Evaluation Criteria:

1. Explain the evaluation criteria that will be used to assess the submitted bids.
2. Outline the weightage or importance assigned to each criterion.
3. If there are any mandatory requirements, clearly state them.

Contract Terms and Conditions:

1. Include a section that outlines the general terms and conditions of the contract.
2. Highlight any specific clauses or provisions that bidders need to be aware of.
3. If a bid security or performance bond is required, state the amount and the method of submission.

Contact Information:

1. Provide the contact details of the procurement officer or designated person who can answer any questions or provide clarifications.
2. Include the preferred method of communication, such as email or phone, and specify the office hours.

Who needs instructions to bidders?

1. Public organizations or government entities that are conducting a procurement process.
2. Private companies or businesses that are soliciting bids or proposals for a particular project or service.
3. Non-profit organizations or institutions that require competitive bidding for their procurement needs.

Remember, well-written and comprehensive instructions to bidders can help streamline the bidding process, ensure fairness, and attract qualified bidders.

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What is instructions to bidders?

Instructions to bidders are a set of guidelines and rules issued by the organization or project owner to ensure that bidders understand the requirements and procedures for submitting bids.

Who is required to file instructions to bidders?

The organization or project owner is typically required to file instructions to bidders.

How to fill out instructions to bidders?

Instructions to bidders can be filled out by including all necessary information such as bid submission deadline, project specifications, evaluation criteria, and contact information for questions.

What is the purpose of instructions to bidders?

The purpose of instructions to bidders is to ensure fair and transparent bidding process, clarify project requirements, and inform bidders of the evaluation criteria.

What information must be reported on instructions to bidders?

Instructions to bidders must include details about the project, bid submission deadline, submission procedures, evaluation criteria, contract terms, and contact information.

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