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CITY MANAGER MEMORANDUM To: The Honorable Mayor Kelley and City Commissioners Through: Joyce A. Shanahan, City Manager From: RIC Loss, ICP, Planning Director Date: September 1, 2011, Subject: 1142

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1. Start by writing the date at the top of the memo. This will indicate when the memo is being filled out.
2. Write your full name and job title next to the date. This will help identify who the memo is from.
3. Indicate the recipient or recipients of the memo. This can be done by writing their names and job titles below your information.
4. Use a clear and concise subject line to summarize the purpose of the memo. This will help the recipients understand the main topic at a glance.
5. Begin the body of the memo with an introduction or background information. This can include any relevant context or details about the topic being discussed.
6. Use bullet points or numbered lists to outline the main points or information you want to convey in the memo. This will make it easier for the recipients to understand and follow the content.
7. Include any necessary attachments or supporting documents with the memo. This could be additional information, reports, or any other relevant materials.
8. End the memo with a conclusion or summary of the main points discussed. This can also include any necessary actions or next steps for the recipients to take.
9. Sign the memo with your name and job title to indicate your approval or authorship.

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