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MINUTES OF THE REGULAR COUNCIL MEETING Tuesday, February 2, 2016 7:30 P.M. City Hall CALL TO ORDER The meeting was called to order by Mayor Patricia Wheeler at 7:30 p.m. at City Hall. Present were

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How to fill out minutes of regular council

How to fill out minutes of regular council:

01

Start by including the date, time, and location of the council meeting at the top of the minutes.

02

Note the attendees present at the meeting, including the council members and any other individuals in attendance.

03

Summarize the discussions that took place during the meeting, noting the main topics and any decisions or actions taken.

04

Record any motions made during the meeting, including who made the motion and whether it was approved or rejected.

05

Document any voting or polling that occurred, specifying the outcome of each vote.

06

Include any reports or updates provided by council members or constituents during the meeting.

07

Note any important deadlines, future meetings, or upcoming events discussed during the council meeting.

08

Conclude the minutes with the name and signature of the person responsible for taking the minutes.

09

Distribute copies of the minutes to all council members and keep a copy for the council's records.

Who needs minutes of regular council:

01

Council members: The minutes serve as an official record of the council meeting and help council members remember the discussions, decisions, and actions taken during the meeting.

02

Government officials: Minutes of regular council meetings are often used by government officials to stay informed about the work and decisions of the council.

03

Constituents: Citizens who are interested in the actions and decisions of the council can request access to the minutes to stay informed about local government activities.

04

Legal authorities: In some cases, minutes of regular council meetings may be required as evidence in legal proceedings or to ensure compliance with local regulations.

05

Historians and researchers: Minutes of council meetings can provide valuable insights into the history, policies, and decision-making processes of a local government institution.

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What is minutes of regular council?

Minutes of regular council are a formal record of the discussions, decisions, and actions taken during a council meeting.

Who is required to file minutes of regular council?

The person responsible for taking the minutes at the council meeting is typically required to file them.

How to fill out minutes of regular council?

Minutes of regular council should include a summary of discussions, motions made and the outcomes, and any decisions taken during the meeting.

What is the purpose of minutes of regular council?

The purpose of minutes of regular council is to provide an accurate record of what was discussed and decided during the meeting.

What information must be reported on minutes of regular council?

Minutes of regular council should include the date and time of the meeting, a list of attendees, any motions put forward and whether they were passed or rejected, and any action items assigned.

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