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COUNCIL ACTION FORM Meeting Date: Staff Contact: February 13, 2014, Ryan Deck, City Attorney Agenda Item: Consider documents for the Assignment of Sublease of the Woodside Health and Tennis Club from
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How to fill out agenda item consider documents
Point 1: Start by reviewing the agenda item and understanding its purpose. This will help you determine the type of documents that need to be considered.
Point 2: Gather all the relevant documents that pertain to the agenda item. This may include reports, memos, data analysis, or any other supporting materials.
Point 3: Carefully read and analyze each document to ensure a thorough understanding of its contents. Take notes and highlight important points that are relevant to the agenda item.
Point 4: Consider the implications and significance of each document in relation to the agenda item. Identify any key findings or recommendations that may be relevant to the discussion.
Point 5: Organize the documents in a logical order that aligns with the agenda item and the flow of the meeting or discussion. This could be based on chronology, importance, or any other relevant criteria.
Point 6: Prepare a summary or briefing note that outlines the key information and findings from the documents. This will help facilitate the discussion and provide a concise overview for others involved.
Point 7: Keep in mind that agenda item consider documents are typically needed by individuals involved in the decision-making process. This includes relevant stakeholders, such as committee members, executives, project leads, or team members.
Point 8: It is essential to ensure that the right people receive the agenda item consider documents in a timely manner before the meeting or discussion takes place. This allows them to review the materials and come prepared for a productive discussion.
Point 9: At the meeting or discussion, make sure to reference and discuss the agenda item consider documents as appropriate. Use them as a basis for informed decision-making and to provide supporting evidence or context.
Point 10: Finally, after the meeting or discussion, store the agenda item consider documents in a secure and organized manner. This will help maintain a record of the decision-making process and provide a point of reference for future discussions or follow-ups.
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