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MINUTES CITY COMMISSION SPECIAL MEETING SMITHS GROVE MUNICIPAL BUILDING TUESDAY, MARCH 3, 2015 5:00 P.M. Members Present: Mayor Stiffer, Commissioner Vincent, and Commissioner Sridhar Members Absent:
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Start by including the name of the city commission and the date of the meeting at the top of the document.
02
Next, list the members present at the meeting, including their names and positions.
03
Begin recording the minutes by noting the agenda items discussed. Be concise and simply state the main points discussed for each item.
04
Include any motions made during the meeting, along with the name of the member who made the motion and the outcome of the vote.
05
Record any important decisions or actions taken by the commission during the meeting.
06
If there are any presentations or reports given during the meeting, summarize the key points discussed.
07
After the meeting, review the minutes for accuracy and make any necessary corrections.
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Once the minutes are finalized, distribute copies to all members of the commission for their review and approval.

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City officials and employees who were present at the meeting need the minutes to have a record of what was discussed and decided during the city commission special.
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Citizens who are interested in the city's decision-making process may also need access to the minutes to stay informed about the city commission's actions.
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The minutes may also be required by state or local regulations as an official record of the city commission's proceedings.
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Minutes city commission special are official records or notes taken during a special meeting of the city commission that document the proceedings, decisions, and actions taken.
The city clerk or designated individual responsible for record-keeping is typically required to file minutes city commission special.
Minutes city commission special should be filled out by accurately documenting all discussions, motions, decisions, and attendees of the special meeting in a clear and concise manner.
The purpose of minutes city commission special is to provide an official and accurate record of the proceedings and actions taken during a special meeting for documentation, reference, and transparency.
Information that must be reported on minutes city commission special include details of discussions, motions made, decisions taken, votes, attendance, and any other important matters discussed during the special meeting.
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