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FINANCE DEPARTMENT ADDENDUM #2 GREGORY N. LHEUREUX Finance Director KRISTIE BRADBURY Deputy Finance Director COLLEEN C. SELLER CISCO EQUIPMENT Purchasing Agent Please make the following changes to

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How to fill out a DDE (Direct Data Entry)?

1. Gather the necessary information: Before starting the DDE process, ensure that you have all the required information. This may include patient details, healthcare provider information, diagnosis codes, procedure codes, and any other relevant data.
2. Access the DDE system: Log in to the appropriate DDE system using your credentials. Different organizations or healthcare settings may have their own specific DDE systems, so make sure you are accessing the correct one.
3. Enter patient information: Begin by inputting the patient's demographic information, such as their name, date of birth, address, and insurance details. Double-check the accuracy of the entered information to prevent any billing or coding errors.
4. Provide visit details: Enter the details of the patient's visit, including the encounter date, the reason for the visit, and any relevant medical history or clinical notes. This information helps support the billing and coding process and ensures accurate documentation.
5. Assign appropriate diagnosis codes: Select the appropriate diagnosis codes that best represent the patient's condition or reason for the visit. Remember to follow the coding guidelines and use standardized code sets like ICD-10.
6. Include procedure codes: If applicable, enter the procedure codes associated with any treatments, tests, or surgical interventions performed during the visit. These codes help justify the medical necessity of the services provided.
7. Verify and review: Before submitting the DDE, go through each section carefully to verify that all the information entered is accurate and complete. Reviewing the data helps minimize errors and ensures that the claim will be processed correctly.

Who needs a DDE?

1. Medicare providers: Healthcare professionals who provide services to Medicare beneficiaries may need to use the DDE system to submit claims directly to the Centers for Medicare & Medicaid Services (CMS).
2. Billing and coding professionals: Individuals involved in the billing and coding process, such as medical coders, billers, or administrative staff, may require access to the DDE system to accurately complete claim submissions.
3. Healthcare organizations: Hospitals, clinics, and other healthcare organizations that bill Medicare for their services may need to utilize the DDE system to facilitate claims processing and reimbursement.

Remember, the specific requirements for utilizing the DDE system may vary based on your location, healthcare setting, and the programs or insurance providers you work with. It is essential to familiarize yourself with your organization's guidelines and CMS regulations when filling out a DDE.

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